ImmersiveTouch
Office Administrative Coordinator (Chicago)
ImmersiveTouch, Chicago, Illinois, United States, 60290
About ImmersiveTouch
ImmersiveTouch is a fast-growing medical device company transforming surgical planning through virtual and augmented reality (VR/AR) and precision 3D printing. Our technology empowers surgeons to visualize, plan, and rehearse complex procedures using patient-specific 3D models and advanced simulation software.
About the Role Were looking for a highly organized and proactive
Office Administrative Coordinator
to oversee the daily operations of our Chicago headquarters. In this role, youll help keep our fast-paced startup running efficiently by managing office logistics, coordinating billing and invoicing activities, supporting the sales team, and ensuring a professional and welcoming environment for employees and visitors.
Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors. Support the finance and sales teams by preparing and tracking invoices, coordinating with field reps, and ensuring accurate billing documentation. Manage shipping, labeling, and logistics for customer deliveries, trade shows, and internal orders. Maintain office supplies, IT equipment, and inventory, and coordinate vendor purchases. Liaise with building management and maintenance vendors to handle repairs, cleaning, and facility needs. Organize team events, meetings, and travel arrangements. Assist with onboarding and offboarding, ensuring proper workspace setup, badge access, and equipment management. Support administrative tasks such as expense tracking, document organization, and internal communications. Help foster a collaborative and positive office culture by coordinating staff updates, wellness initiatives, and celebrations.
What Were Looking For 2 - 4 years of experience in office administration, operations, or business coordination (startup or healthcare/tech experience is a plus). Excellent communication and organizational skills with strong attention to detail. Comfortable managing multiple priorities in a dynamic, fast-moving environment. Proficiency in Microsoft Office Suite; familiarity with accounting or inventory tools preferred. A proactive problem-solver with a get-it-done attitude and a passion for teamwork.
Why Join Us At ImmersiveTouch, youll be part of a team thats redefining surgical innovation. This role offers hands-on experience supporting operations, finance, and culture in a high-growth medical device environment. Youll have the opportunity to build efficient systems, streamline workflows, and directly contribute to a mission that improves surgical outcomes for patients worldwide.
Compensation and Benefits Salary Range for Position: $50K-$75K per year Medical, Dental and Vision Insurance 401K Savings Plan Paid Company Holidays
About the Role Were looking for a highly organized and proactive
Office Administrative Coordinator
to oversee the daily operations of our Chicago headquarters. In this role, youll help keep our fast-paced startup running efficiently by managing office logistics, coordinating billing and invoicing activities, supporting the sales team, and ensuring a professional and welcoming environment for employees and visitors.
Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors. Support the finance and sales teams by preparing and tracking invoices, coordinating with field reps, and ensuring accurate billing documentation. Manage shipping, labeling, and logistics for customer deliveries, trade shows, and internal orders. Maintain office supplies, IT equipment, and inventory, and coordinate vendor purchases. Liaise with building management and maintenance vendors to handle repairs, cleaning, and facility needs. Organize team events, meetings, and travel arrangements. Assist with onboarding and offboarding, ensuring proper workspace setup, badge access, and equipment management. Support administrative tasks such as expense tracking, document organization, and internal communications. Help foster a collaborative and positive office culture by coordinating staff updates, wellness initiatives, and celebrations.
What Were Looking For 2 - 4 years of experience in office administration, operations, or business coordination (startup or healthcare/tech experience is a plus). Excellent communication and organizational skills with strong attention to detail. Comfortable managing multiple priorities in a dynamic, fast-moving environment. Proficiency in Microsoft Office Suite; familiarity with accounting or inventory tools preferred. A proactive problem-solver with a get-it-done attitude and a passion for teamwork.
Why Join Us At ImmersiveTouch, youll be part of a team thats redefining surgical innovation. This role offers hands-on experience supporting operations, finance, and culture in a high-growth medical device environment. Youll have the opportunity to build efficient systems, streamline workflows, and directly contribute to a mission that improves surgical outcomes for patients worldwide.
Compensation and Benefits Salary Range for Position: $50K-$75K per year Medical, Dental and Vision Insurance 401K Savings Plan Paid Company Holidays