Systems Planning & Analysis is hiring: Administrative Assistant in Chantilly

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact technical solutions to complex national security issues. With over 50 years of expertise, SPA is known for continuous innovation for government customers in the US and abroad. Our collaborative, highly talented team produces results that matter and is committed to the mission. SPA seeks an administrative assistant to support our growing Space and Intelligence Division.

Responsibilities

• Provide executive-level support for senior leadership, including preparing briefings, data, and preparatory materials for meetings.
• Develop and manage a monthly roadmap and annual strategy for leadership engagements, aligning with strategic guidance and organizational goals.
• Draft and edit executive correspondence, synthesizing information into polished, accurate deliverables.
• Create and maintain directorate-level reports, communications, and business documentation such as overviews, year-in-review summaries, and activity reports.
• Coordinate and facilitate leadership engagements, including meetings, technical reviews, design reviews, forums, and protocol events.
• Manage task tracking and formal actions through enterprise systems, ensuring responses adhere to standards and are completed on time.

Required Qualifications

• U.S. Citizenship required.
• Ability to obtain TS/SCI and to sit for and pass a polygraph.
• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• Minimum of 5 years of experience providing executive-level administrative support in government, military, or large-scale corporate settings.
• Proven ability to create high-quality documentation and presentations tailored to diverse audiences.
• Demonstrated experience managing task-tracking systems and synthesizing complex information for executive audiences.

Preferred Qualifications

• Familiarity with NRO, DoD, or IC structure, processes, and procedures.
• Expertise in managing and utilizing task-tracking systems such as TIER or equivalent platforms.
• Experience supporting leadership in protocol management for distinguished visitors, VIP visits, or high-level engagements.
• Strong proficiency in Microsoft Office Suite and SharePoint for managing data, reports, and collaborative workflows.