LHH is hiring: Administrative Assistant in Charlotte

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This range is provided by LHH. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $65,000.00/yr

LHH Recruitment Solutions is seeking an experienced Administrative Assistant to provide high-level administrative and operational support to the Vice President of Operations. This role plays a vital part in coordinating executive schedules, managing key administrative systems, and supporting cross-departmental initiatives across Sales, Operations, and Marketing. The ideal candidate will bring exceptional communication, organizational, and problem-solving skills and thrive in a fast-paced, collaborative environment.

Key Responsibilities

• Serve as the primary administrative support for executive leadership while maintaining strict confidentiality and professionalism.
• Coordinate and manage calendars, meetings, and travel arrangements for leadership.
• Organize Monthly Status Review meetings, including scheduling, documentation, and presentation materials.
• Support Operations with fleet management, recordkeeping, and logistics coordination.
• Maintain and update CRM platforms for Sales and Work Acquisition activities.
• Provide assistance with field and office administrative tasks, including printing, scheduling, and vendor communication.
• Support company communications, events, and cross-departmental initiatives.
• Act as a liaison between internal teams and external stakeholders to ensure smooth communication and project execution.
• Serve as a Notary Public for company documentation (or be willing to obtain certification).
• Provide reception backup coverage and uphold first-impression standards.
• Champion a positive, safety-focused, and professional company culture through daily interactions and leadership support.

Qualifications

• 3–5 years of experience providing senior or executive-level administrative support.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM tools.
• Excellent communication and interpersonal skills with a high level of discretion and professionalism.
• Strong organizational and time management abilities with attention to detail.
• Adaptable, resourceful, and able to multitask in a dynamic environment.
• Notary Public certification or willingness to obtain.

Job Details

• Salary: $60,000–$65,000 annually
• Type: Contract-to-Hire
• Schedule: Full-time, onsite role