Recruit Up, LLC is hiring: Executive Assistant in Charlotte

Overview

Executive Assistant - Our organization is building a utility services platform that provides mission-critical construction and maintenance services in the electric transmission and distribution (T&D) space. We serve investor-owned utilities, electric cooperatives, municipalities, and industrial power users. Backed by a private investment firm focused on energy transition and critical infrastructure, we are positioned for significant growth across the U.S.

Position Overview: We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role is critical to ensuring the smooth execution of executive-level operations, including meeting coordination, event planning, presentation development, project support, expense management, and other administrative tasks.

The ideal candidate is detail-oriented, discreet, and able to manage multiple priorities in a fast-paced, dynamic environment.

Responsibilities

• Plan and organize meetings, events, and trade shows, including logistics, travel, and related arrangements.
• Create high-quality presentations and reports for internal and external meetings using PowerPoint, Excel, and other tools.
• Support special projects and initiatives, ensuring deadlines and deliverables are met.
• Handle sensitive information with the highest level of professionalism and confidentiality.
• Anticipate executive needs and proactively solve problems before they arise.
• Manage calendars, schedule meetings, appointments, and conference calls across multiple time zones.
• Screen and prioritize emails, phone calls, and correspondence; respond or redirect as appropriate.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Coordinate internal and external communications on behalf of the executive team.
• Serve as a liaison between executives and internal departments, clients, partners, and stakeholders.

Qualifications

• 5+ years of experience supporting C-level executives, preferably in a fast-paced or growing organization.
• Exceptional organizational and time management skills with the ability to prioritize and multitask.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and calendar management tools.
• Experience with expense and travel management platforms preferred.
• Event planning experience, including corporate meetings and offsite events.
• High level of discretion and professionalism.
• Strong interpersonal skills and ability to build positive working relationships across all levels of the organization.