eTeam is hiring: Executive Assistant in Basking Ridge

Executive Assistant – Executive Assistant role

Job Title: Executive Assistant

Location: Basking Ridge, NJ 07920

Contract: 6 Months (Strong possibility of FTE conversion)

Work Mode: Hybrid (3 days onsite, 2 days remote)

Base pay range: $35.00/hr - $53.00/hr

Job Description: This position is a hybrid Executive Assistant role providing high-level administrative and strategic support to senior leadership. The ideal candidate is proactive, detail-oriented, and experienced in managing complex calendars, travel, and communication across global teams. This role goes beyond general administrative work—requiring the ability to coordinate large-scale initiatives, ensure leadership readiness for meetings, and act as a liaison across internal and external stakeholders. You will support a fast-paced, dynamic environment where anticipating needs and delivering solutions is key.

Key Responsibilities:

• Directly support senior leadership in day-to-day execution while keeping long-term strategic goals in view.
• Manage complex calendars with foresight, ensuring smooth scheduling and conflict resolution.
• Serve as a point of contact for the executive’s office, managing partner contacts and communications.
• Coordinate travel arrangements, events, and logistics across multiple functions.
• Prepare and process expense reports accurately and efficiently.
• Screen, prioritize, and manage internal and external communications.
• Schedule and arrange meetings, appointments, and high-level engagements.
• Collaborate with facilities and real estate to manage meeting room logistics and AV support.
• Coordinate meeting agendas, assist with event planning, and optimize operational workflows.
• Proactively bring together resources and teams to support leadership initiatives.
• Support team projects, engagement events, and administrative functions as needed.
• Drive office efficiency through innovation and improved processes.

Must-Have Skills:

• Minimum 5 years of experience as an Executive Assistant (preferably supporting C-suite or senior executives).
• Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office; experience with Slack or similar collaboration tools.
• Strong project coordination, multitasking, and problem-solving abilities.
• Excellent written, verbal, and listening skills.
• Ability to work independently with sound judgment.
• Experience handling sensitive and confidential information.

Desired Skills:

• Ability to manage multiple priorities and deadlines effectively.
• Experience coordinating across global time zones.
• Strong time management and prioritization skills.
• A passion for creating structure and clarity in ambiguous situations.

Education & Certifications:

Bachelor’s degree preferred.

Seniority level: Mid-Senior level

Employment type: Contract

Job function: Administrative

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