Job Title: Executive Assistant
Location: Basking Ridge, NJ 07920
Contract: 6 Months (Strong possibility of FTE conversion)Work Mode: Hybrid (3 days onsite, 2 days remote)
Job Description:
This position is a hybrid Executive Assistant role providing high-level administrative and strategic support to senior leadership. The ideal candidate is proactive, detail-oriented, and experienced in managing complex calendars, travel, and communication across global teams. This role goes beyond general administrative work—requiring the ability to coordinate large-scale initiatives, ensure leadership readiness for meetings, and act as a liaison across internal and external stakeholders.
You will support a fast-paced, dynamic environment where anticipating needs and delivering solutions is key.
Key Responsibilities:
Directly support senior leadership in day-to-day execution while keeping long-term strategic goals in view.
Manage complex calendars with foresight, ensuring smooth scheduling and conflict resolution.
Serve as a point of contact for the executive’s office, managing partner contacts and communications.
Coordinate travel arrangements, events, and logistics across multiple functions.
Prepare and process expense reports accurately and efficiently.
Screen, prioritize, and manage internal and external communications.
Schedule and arrange meetings, appointments, and high-level engagements.
Collaborate with facilities and real estate to manage meeting room logistics and AV support.
Coordinate meeting agendas, assist with event planning, and optimize operational workflows.
Proactively bring together resources and teams to support leadership initiatives.
Support team projects, engagement events, and administrative functions as needed.
Drive office efficiency through innovation and improved processes.
Must-Have Skills:
Minimum 5 years of experience as an Executive Assistant (preferably supporting C-suite or senior executives).
Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office; experience with Slack or similar collaboration tools.
Strong project coordination, multitasking, and problem-solving abilities.
Excellent written, verbal, and listening skills.
Ability to work independently with sound judgment.
Experience handling sensitive and confidential information.
Desired Skills:
Ability to manage multiple priorities and deadlines effectively.
Experience coordinating across global time zones.
Strong time management and prioritization skills.
A passion for creating structure and clarity in ambiguous situations.
Education & Certifications:
Bachelor’s degree preferred.