Executive Assistant Job at Frontline Source Group in Houston

Job Description

Executive Assistant
Join a high-performing team as the Executive Assistant, becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX, with a meaningful opportunity to support executive leadership and contribute to operational excellence.

Company Profile

Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence. High-impact services delivered to top-tier law, finance, and private equity firms nationwide.

Executive Assistant Role

As the Executive Assistant, you will directly support the CEO and serve as a central administrative resource across the team. This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations.

• Manage complex executive calendars, appointments, and meeting logistics
• Prepare the CEO for meetings and events by compiling reports, documents, and key insights
• Track CEO's priorities and ensure timely follow-up
• Coordinate domestic travel for the CEO and support team travel needs
• Maintain and update CRM systems, contact databases, and document archives
• Take detailed notes, transcribe meeting summaries, and manage tasks
• Support client-facing events and assist with presentation materials
• Manage office operations including vendor liaison, supply orders, and equipment tracking
• Oversee team expense reports and facilitate SOPs for efficiency
• Create and edit reports, internal documents, and PowerPoint presentations
• Assist with civic, leadership, and professional commitments for the CEO
• Take initiative on special projects and ad hoc tasks in a dynamic environment

Candidate Profile

• Bachelor's degree required
• Minimum of 5 years supporting C-suite executives in a fast-paced environment
• Proficient in Microsoft Office Suite; knowledge of LinkedIn, QuickBooks, and HubSpot is a plus
• Highly organized with strong attention to detail, time management, and multitasking skills
• Excellent written and verbal communication; must pass assessments
• Discreet, professional, with integrity and confidentiality
• Tech-savvy, willing to learn new tools
• Positive, team-oriented attitude with strong interpersonal skills
• Comfortable in a small office with hybrid flexibility
• Authorized to work in the U.S. and pass background check
• Proof of COVID-19 vaccination required

Benefits

• Competitive salary with annual bonus
• 20 days PTO (vacation and sick leave)
• Simple IRA with 2% match
• Monthly healthcare stipend
• Hybrid work schedule in Houston
• Collaborative environment emphasizing transparency, growth, and trust
• High-impact role with direct access to leadership

Equal Opportunity Employer. Candidates must be authorized to work in the U.S. without sponsorship. No visa sponsorship available.

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