Join to apply for the Administrative Assistant role at Aquent.
This range is provided by Aquent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$70,000.00/yr - $75,000.00/yr
About the Company
This is a U.S.-based manufacturing company with a strong reputation for delivering advanced materials used in critical infrastructure projects across the country. With a focus on long-term performance and environmental resilience, the organization serves both public and private sector clients in sectors such as utilities, water management, and industrial development. The company fosters a collaborative, safety-conscious environment where cross-functional teams work together to support engineering, production, and customer success efforts.
Position Overview
Our client is looking for a highly organized and proactive Administrative Assistant to support daily office operations, internal communications, and on-site customer experiences. This onsite role is based in North Houston, 77073.
The ideal candidate thrives in a collaborative environment, can juggle multiple priorities with ease, and enjoys being a central point of contact across departments.
Key Responsibilities
Office & Operations Support
- Manage office supply inventory and order fulfillment.
- Coordinate domestic and international travel arrangements.
- Welcome and manage visitors; support front office operations.
- Monitor and manage the daily answering service.
- Prepare presentations for monthly leadership meetings and town halls.
- Maintain internal communication channels; post electronic newsletters and updates.
- Maintain the company intranet and staff directory.
- Share critical announcements as needed.
- Prepare welcome packets, business cards, and personalized gifts.
- Ensure workspaces are ready for incoming team members.
Event Coordination
- Plan and execute internal events, including town halls, employee celebrations (birthdays, holidays, retirements), and charitable initiatives.
- Coordinate Lunch & Learns and Customer Facility Tours: own scheduling, invites, communications, and logistics.
- Liaise with sales, marketing, and operations to deliver an exceptional customer experience.
- Maintain inventory of branded giveaways and event materials.
Skills & Qualifications
- Proven ability to multitask and prioritize in a fast-moving environment.
- Strong written and verbal communication skills.
- Highly organized and resourceful with attention to detail.
- Proficient in Microsoft 365, particularly Outlook, Teams, PowerPoint, and Excel.
- Experience supporting senior leadership or executive teams is a plus.
- Previous experience in administrative or operations support preferred.
- Intermediate Spanish-speaking & Writing preferred but not a requirement.
Bonus
- Will serve as backup to the Executive Assistant to the CEO and Executive Leadership Team.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Administrative and Information Technology
Industries
- Manufacturing, Construction Hardware Manufacturing, and Construction
Benefits
- Medical insurance
- Vision insurance
- 401(k)