Executive Assistant Job at Glocap Business Professionals, Administrative, Operat

Position Executive Assistant to the Legal Team LOCATION: New York, NY (In office Mon-Thur, Remote on Fri) HOURS: 9:00AM - 5:30PM with flexibility COMPENSATION: $100-120K DOE + Benefits + Discretionary Bonus BACHELOR’S DEGREE: Required Our client is a privately-held global industrial company. They are seeking an experienced, highly attentive and motivated Executive Assistant to join their Legal team, supporting three executive-level attorneys, including the Chief Legal Officer, Chief M&A Counsel, and Chief Labor & Employment Counsel, along with their team of attorneys. The ideal candidate will be a highly organized, proactive and efficient individual with excellent communication and interpersonal skills, a growth mindset and a sophisticated, mature demeanor. Responsibilities Managing the executives’ calendars and scheduling/rescheduling appointments Coordinating travel arrangements, meetings, team scheduling and expense reports Managing correspondence and emails throughout the day, including ad hoc support outside of business hours, as needed Developing and maintaining electronic filing systems Assisting with the preparation of PowerPoint presentations and other materials for attorneys' review Organizing and preparing for meetings, including gathering documents and attending to logistics of meetings Working in close partnership with other Executive Assistants throughout the office and cross-functionally Qualifications College degree or equivalent 3-5 years’ prior experience working in a fast-paced environment and supporting dynamic executives Prior experience with attorneys is a nice-to-have but not required A meticulous and highly organized individual with impeccable communication skills, both written and verbal Strong interpersonal skills and the ability to communicate and build relationships with internal and external lawyers, staff and business partners Proactive problem solver who thinks ahead, anticipates problems quickly and resolves or escalates them accordingly with the executives A roll-up-your-sleeves mentality and low-ego attitude, with the ability to work flexibly, in a fast-paced environment and in a collaborative team Passion for details and providing executive support Proven track record of working independently and as part of a team Able to handle multiple tasks simultaneously, with sophistication and ease Demonstrates an intellectual curiosity and continuous drive to improve performance Demonstrates openness to constructive feedback and the flexibility to adjust behavior or performance as needed Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech-savvy and familiarity with PowerPoint for basic slide creation #J-18808-Ljbffr