Career Group is hiring: Executive Assistant in New York

Executive Assistant to Chief Investment Officer

A Global, Prestigious Investment Firm is hiring an experienced Executive Assistant to provide critical, right‑hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets.

Base Pay Range

$150,000.00/yr – $165,000.00/yr

Location & Hours

Onsite 5 days/week in Midtown East NYC
Hours: Generally 8:00am – 5:30pm, flexible evenings/wkends depending on the needs of the executives

Responsibilities

• Manage the complex Outlook calendars for two senior executives
• Respond in a timely manner to inquiries and act as gatekeeper for all requests
• Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments
• Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences
• Arrange intensive travel schedules, including roadshows, marketing trips, and private charters
• Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed
• Prepare and manage extensive expense reports, ensuring accuracy and compliance with company policies

Qualifications

• 10+ years of EA experience in financial services
• Proactive problem solver who anticipates challenges and addresses them before they elevate
• Excellent written and verbal communication skills
• Highly adaptable with the ability to thrive in a dynamic environment while, at times, under competing priorities
• Ability to perform duties with the highest level of confidentiality and professional integrity
• Strong attention to detail and organizational skills
• Comfortable engaging with senior management on a regular basis
• Willingness to learn about and keep up to date with new technologies and programs
• Familiarity with Concur

Please submit your resume to apply!