Harris Beach Murtha
Legal Administrative Assistant - Commercial Real Estate
Harris Beach Murtha, Rochester, New York, United States
Legal Administrative Assistant - Commercial Real Estate
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Harris Beach Murtha
Location:
Rochester, NY (100% in the office)
Role Overview Harris Beach Murtha is seeking a Legal Administrative Assistant to join our Commercial Real Estate team in our Rochester office. You will thrive in this role if you have experience and a commitment to excellent client service.
Responsibilities
Set up new client matters and draft/edit Engagement Letters
Follow up with clients to schedule appointments and obtain signatures on various documents
Coordinate financing documents for closings
Draft contracts, correspondence and memoranda
Coordinate document recording with County Clerk
Order title, surveys and other third‑party deliverables
Organize and complete closing books (physical & electronic) for distribution
Coordinate with messenger services for the prompt delivery of documents
Process check requests, invoices and attorney and paralegal expense reimbursement requests
Manage calendars, phone calls, and document scanning/profiling
Handle incoming and outgoing mail, date stamp and distribute upon receipt
Coordinate mass mailings including filings with local, state and federal courts and agencies
Handle travel arrangements for attorneys, paralegals and clients
Qualifications
3+ years of legal administrative experience, preferably in commercial real estate transactions
Strong communication and client service skills
Proficiency in MS Office Applications
Excellent time management, multitasking, and organizational abilities
Exceptional oral and written communication, including excellent spelling, grammar, punctuation
Ability to manage multiple deadlines in a fast‑paced office
Belief in firm’s core values: integrity, respect, accountability, ingenuity, teamwork, inclusion and engagement
Comfortable working in the office every day
Salary & Working Hours The anticipated weekly schedule for the Legal Administrative Assistant in Rochester is 38.75 hours per week. Salary will vary depending on relevant experience, geographic location, and weekly hours.
Equal Opportunity Employer Harris Beach Murtha is committed to an inclusive environment and welcomes applications from diverse candidates, including those with military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.
About Harris Beach Murtha Harris Beach Murtha formed in 2025 by the combination of Harris Beach PLLC and Murtha Cullina LLP. The firm’s New York roots trace back to 1856, and it has a global reach while maintaining a strong Northeast presence. Clients include Fortune 100 corporations and many more across a broad range of legal practice areas.
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at
Harris Beach Murtha
Location:
Rochester, NY (100% in the office)
Role Overview Harris Beach Murtha is seeking a Legal Administrative Assistant to join our Commercial Real Estate team in our Rochester office. You will thrive in this role if you have experience and a commitment to excellent client service.
Responsibilities
Set up new client matters and draft/edit Engagement Letters
Follow up with clients to schedule appointments and obtain signatures on various documents
Coordinate financing documents for closings
Draft contracts, correspondence and memoranda
Coordinate document recording with County Clerk
Order title, surveys and other third‑party deliverables
Organize and complete closing books (physical & electronic) for distribution
Coordinate with messenger services for the prompt delivery of documents
Process check requests, invoices and attorney and paralegal expense reimbursement requests
Manage calendars, phone calls, and document scanning/profiling
Handle incoming and outgoing mail, date stamp and distribute upon receipt
Coordinate mass mailings including filings with local, state and federal courts and agencies
Handle travel arrangements for attorneys, paralegals and clients
Qualifications
3+ years of legal administrative experience, preferably in commercial real estate transactions
Strong communication and client service skills
Proficiency in MS Office Applications
Excellent time management, multitasking, and organizational abilities
Exceptional oral and written communication, including excellent spelling, grammar, punctuation
Ability to manage multiple deadlines in a fast‑paced office
Belief in firm’s core values: integrity, respect, accountability, ingenuity, teamwork, inclusion and engagement
Comfortable working in the office every day
Salary & Working Hours The anticipated weekly schedule for the Legal Administrative Assistant in Rochester is 38.75 hours per week. Salary will vary depending on relevant experience, geographic location, and weekly hours.
Equal Opportunity Employer Harris Beach Murtha is committed to an inclusive environment and welcomes applications from diverse candidates, including those with military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.
About Harris Beach Murtha Harris Beach Murtha formed in 2025 by the combination of Harris Beach PLLC and Murtha Cullina LLP. The firm’s New York roots trace back to 1856, and it has a global reach while maintaining a strong Northeast presence. Clients include Fortune 100 corporations and many more across a broad range of legal practice areas.
#J-18808-Ljbffr