Robert Half
Description We are offering a contract to permanent employment opportunity for an Administrative Assistant role in Honolulu, Hawaii. The function of this role is to provide clerical, administrative, and project-based support. This job is based in a traditional workplace setting. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply please call us at 808-531-0800. Responsibilities:
- Management of the Director's calendar/schedule.
- Scheduling of events, via Zoom or in-person.
- Arranging travel and related arrangements for the department.
- Providing daily support with meetings, and activities.
- Preparing and maintaining the agenda, minutes, and meeting materials in a scheduled and timely manner.
- Maintaining files and official records.
- Assisting with PowerPoint presentations.
- Cross-training to support other functional areas during times of particular need.
- Performing other duties as needed by the department or other departments.
- Proficient in Data Entry, Email Correspondence, Microsoft PowerPoint, Schedule Appointments, and Calendaring.
- Ability to handle Expense Reports, Travel Arrangements, Prepare Meeting Agendas, Meeting Minutes, and Microsoft Office Suites.
- Must have a minimum of 3 years of experience as an Administrative Assistant or in a similar role
- Experience in preparing and managing expense reports
- Ability to make travel arrangements
- Experience in taking and distributing meeting minutes
- Must demonstrate strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Must be able to prioritize tasks and meet deadlines
- Must have a proactive approach to problem-solving with strong decision-making skills
- Must be able to maintain confidentiality, and demonstrate integrity and ethics