Robert Half
Description We are offering an opportunity for an Administrative Assistant in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities
- Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.
- Offer administrative assistance to Marketing, Sales, and Project Management departments.
- Organize and coordinate various events such as trainings, workshops, and marketing and community events.
- Maintain administrative workflow and act as an interdepartmental liaison.
- Enter and maintain Sales and Project Management data in company information systems.
- Assist with project and contract administration.
- Generate various reports as requested by Management.
- Offer support to President, Sales Manager, and Administration Manager as needed.
- Promote awareness of and follow Company and general safety policies.
- Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.
- Minimum of 2 years experience in an administrative role, preferably in the construction/contractor industry
- Proficient in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
- Experience with handling both inbound and outbound calls
- Excellent customer service skills with a focus on courtesy
- Proficient in data entry with a high level of accuracy and attention to detail
- Experience with managing email correspondence in a business setting
- Proven ability to schedule appointments effectively, managing multiple calendars if necessary
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team
- High school diploma or equivalent
- Must have the legal right to work in the United States.