Robert Half
Description We are looking for a meticulous Administrative Assistant to join our team in Seattle, Washington. This is a contract position where you will play a pivotal role in ensuring smooth office operations and supporting key administrative tasks. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about providing organizational support. Responsibilities:
- Manage scheduling and appointments using Microsoft Outlook, ensuring all timelines are consistently met.
- Handle incoming and outgoing mail, including sorting and distributing correspondence.
- Oversee contract administration tasks such as obtaining signatures, scanning, and filing important documents.
- Coordinate travel arrangements, including creating detailed itineraries.
- Prepare for meetings by organizing materials and ensuring all logistics are in place.
- Monitor and replenish office supplies to maintain a well-stocked work environment.
- Coordinate recognition efforts for staff birthdays and anniversaries.
- Audit and maintain calendars to ensure accuracy and organization.
- Provide receptionist duties, including answering inbound calls and directing inquiries.
- Support general data entry tasks to maintain accurate records and documentation.
- Proficiency in Microsoft Outlook for scheduling and email management.
- Strong organizational skills with the ability to handle multiple tasks simultaneously.
- Excellent written and verbal communication abilities.
- Familiarity with managing office supplies and inventory.
- Experience in calendar management and event coordination.
- Attention to detail, especially in document handling and data entry.
- Ability to deliver courteous and attentive customer service over the phone. TalentMatch®