Robert Half
Description We are looking for a dedicated Administrative Assistant to join our team in Portland, Maine. This position is a long-term contract opportunity ideal for someone eager to grow and develop their skills in a dynamic, smaller office environment. The role requires flexibility, adaptability, and a commitment to delivering exceptional administrative support. Responsibilities:
- Manage inbound phone calls and provide attentive assistance to clients and colleagues.
- Deliver excellent customer service by responding to inquiries and resolving issues promptly.
- Perform accurate data entry tasks to maintain organized and up-to-date records.
- Assist in daily office operations and ensure smooth workflows.
- Prioritize and adjust tasks as needed throughout the day to meet deadlines.
- Collaborate with team members to support various business functions.
- Maintain a welcoming reception area and greet visitors with courtesy and professionalism.
- Take initiative to learn and cross-train on multiple aspects of the office processes.
- Uphold confidentiality and handle sensitive information with care.
- Ensure compliance with office policies and procedures at all times. Requirements - Previous experience in administrative or receptionist roles.
- Strong customer service skills with a client-focused mindset.
- Proficiency in data entry and basic computer applications.
- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent communication skills, both verbal and written.
- Willingness to learn and cross-train in various areas of the organization.
- High level of professionalism and attention to detail.
- Comfortable working in a smaller office setting and contributing to a team-oriented atmosphere. TalentMatch®