Robert Half
Description We are looking for an experienced Administrative Assistant to join a Healthcare organization in Honolulu, Hawaii. This is a long-term contract position that requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks independently. The ideal candidate will play a key role in supporting day-to-day operations, coordinating meetings, and maintaining essential documentation. Responsibilities:
- Prepare and maintain accurate meeting minutes during monthly board meetings, either in person or via virtual platforms.
- Develop and manage Excel spreadsheets for tracking data and creating detailed reports.
- Compose clear and concise correspondence and ensure timely distribution of meeting materials.
- Collaborate with the Secretary to gather and finalize meeting minutes.
- Organize and self-manage tasks to ensure all administrative duties are completed efficiently.
- Utilize office software, including Microsoft Word and Excel, to create and update documents and reports.
- Respond to inbound and outbound calls, providing prompt and courteous communication.
- Maintain vendor relations and assist with correspondence as needed.
- Perform basic website updates and maintenance to ensure information is current.
- Operate standard office equipment to support daily operations.
- Proficiency in Microsoft Word and Excel, with the ability to create spreadsheets and reports.
- Strong organizational skills and the ability to manage multiple priorities independently.
- Excellent written and verbal communication skills.
- Experience in preparing meeting minutes and distributing materials.
- Familiarity with basic office equipment and processes.
- Knowledge of website maintenance is a plus.
- A degree in a related field (2-4 years) is preferred but not required. TalentMatch®