Robert Half
Robert Half is hiring: Firm Administrative Assistant in Parsippany
Robert Half, Parsippany, NJ, US
Description We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued. Responsibilities:
- Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.
- Prepare well-structured presentations and materials for meetings and client engagements.
- Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements.
- Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.
- Address client needs and inquiries with professionalism and efficiency.
- Identify and implement process improvements to enhance the performance of the administrative department.
- Manage inbound and outbound calls, ensuring prompt and courteous communication.
- Schedule appointments and maintain calendars for senior partners and team members.
- Coordinate email correspondence, ensuring timely responses and proper documentation.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong communication skills, both verbal and written, with a focus on customer service.
- Proven ability to handle inbound and outbound calls professionally.
- Experience with data entry and maintaining accurate records.
- Familiarity with tax preparation and financial statement processes is preferred.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. TalentMatch®