Robert Half
Firm Administrative Assistant Job at Robert Half in Parsippany
Robert Half, Parsippany, NJ, US
Description We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued. Responsibilities:
- Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.
- Prepare well-structured presentations and materials for meetings and client engagements.
- Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements.
- Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.
- Address client needs and inquiries with professionalism and efficiency.
- Identify and implement process improvements to enhance the performance of the administrative department.
- Manage inbound and outbound calls, ensuring prompt and courteous communication.
- Schedule appointments and maintain calendars for senior partners and team members.
- Coordinate email correspondence, ensuring timely responses and proper documentation.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong communication skills, both verbal and written, with a focus on customer service.
- Proven ability to handle inbound and outbound calls professionally.
- Experience with data entry and maintaining accurate records.
- Familiarity with tax preparation and financial statement processes is preferred.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. TalentMatch®