Robert Half
Job Description
Job Description
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Indianapolis, Indiana. In this role, you will be the first point of contact for visitors, guests, and staff, ensuring smooth communication and efficient operations within a non-profit organization. Your attention to detail and ability to manage administrative tasks will be vital to maintaining the functionality of our office.
Responsibilities:
• Welcome and assist guests and visitors, ensuring a positive and seamless experience.
• Manage incoming and outgoing mail, including deliveries, and distribute them appropriately.
• Maintain and update office files, ensuring accurate record-keeping and organization.
• Oversee the master calendar, keeping team members informed of important dates and schedules.
• Scan physical documents into electronic files to ensure accessibility and security.
• Coordinate email correspondence, responding promptly and effectively to inquiries.
• Direct guests to appropriate departments or personnel based on their needs.
• Provide general administrative support to various departments as needed.• Minimum of 3 years of experience as a receptionist or in a related administrative role.
• Proficiency in managing calendars and scheduling appointments.
• Strong organizational skills with the ability to update files and maintain records accurately.
• Experience handling mail and deliveries in a meticulous and efficient setting.
• Excellent communication skills, both written and verbal, for email correspondence and guest interaction.
• Ability to scan and manage electronic files efficiently.
• A welcoming and organized demeanor when assisting guests and colleagues.
Responsibilities:
• Welcome and assist guests and visitors, ensuring a positive and seamless experience.
• Manage incoming and outgoing mail, including deliveries, and distribute them appropriately.
• Maintain and update office files, ensuring accurate record-keeping and organization.
• Oversee the master calendar, keeping team members informed of important dates and schedules.
• Scan physical documents into electronic files to ensure accessibility and security.
• Coordinate email correspondence, responding promptly and effectively to inquiries.
• Direct guests to appropriate departments or personnel based on their needs.
• Provide general administrative support to various departments as needed.• Minimum of 3 years of experience as a receptionist or in a related administrative role.
• Proficiency in managing calendars and scheduling appointments.
• Strong organizational skills with the ability to update files and maintain records accurately.
• Experience handling mail and deliveries in a meticulous and efficient setting.
• Excellent communication skills, both written and verbal, for email correspondence and guest interaction.
• Ability to scan and manage electronic files efficiently.
• A welcoming and organized demeanor when assisting guests and colleagues.