Executive Assistant Job at Robert Half in Los Angeles

Description We are looking for a highly organized and proactive Executive Assistant to support three newly appointed Chiefs: the Chief of Government, Chief Program Officer, and Chief Engagement Officer. In this long-term contract role, you will play a crucial part in managing complex schedules, facilitating communication, and ensuring smooth collaboration between executives and the Board of Directors. This position is based in Los Angeles, California, and requires occasional onsite presence, particularly for Board meetings held mid-month. Responsibilities:

• Manage and coordinate the calendars of multiple executives, ensuring seamless scheduling and prioritization.
• Provide support to the Board of Directors by handling calendar management and collaborating with executive search firms.
• Communicate effectively with policymakers, stakeholders, and external partners, maintaining a meticulous and confident demeanor.
• Learn and utilize collaboration tools such as Airtable and Microsoft Teams Loop and Planner to streamline workflows.
• Assist with technology setup and troubleshooting to facilitate efficient communication between leadership and external parties.
• Organize and book travel arrangements, ensuring all logistics are handled accurately and efficiently.
• Prepare for executive meetings by coordinating agendas, materials, and follow-ups.
• Facilitate collaboration between executives and the Board to ensure alignment on organizational goals.
• Serve as a resource for adapting to and implementing new tools and processes within the executive team. Requirements - At least 3 years of experience as an Executive Assistant, preferably supporting multiple executives. MUST HAVE LOOP AND PLANNER EXPERIENCE ON Microsoft TEAMS. - Proven ability to manage complex schedules and coordinate across multiple stakeholders. - Excellent organizational and communication skills, with the ability to adapt to changing priorities. - Proficiency in collaboration tools such as Microsoft Teams, Airtable, and other workflow management software. - Strong attention to detail and confidence when interacting with high-level stakeholders. - Ability to book and coordinate travel arrangements with precision. - Quick learner who is adaptable and thrives in a collaborative environment. - Tech-savvy with the capability to troubleshoot and manage technology needs. TalentMatch®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .