Robert Half
Description Overview: A dynamic and highly organized Executive Assistant is needed to provide comprehensive administrative support to multiple senior-level executives. The ideal candidate will have extensive experience supporting leadership teams in fast-paced environments and demonstrate exceptional judgment, discretion, and communication skills. Responsibilities:
- Provide comprehensive administrative and executive-level support to multiple leaders.
- Manage complex Outlook inboxes, calendars, and task lists, prioritizing and resolving scheduling conflicts with minimal guidance.
- Coordinate domestic and international travel arrangements, meetings, and events, ensuring all logistics and materials are prepared in advance.
- Process and reconcile expense reports, assist with purchase orders, invoice management, and tracking of departmental budgets.
- Anticipate needs and proactively manage priorities to ensure executives are well-prepared for all engagements.
- Maintain organized and up-to-date records, contact lists, files, and internal communications.
- Assist with planning and execution of internal events, team off-sites, and professional gatherings.
- Perform additional administrative duties and special projects as assigned.
- 5-8_+ years of experience providing executive-level administrative support.
- Exceptional verbal and written communication skills with professionalism and discretion.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational and time management abilities with meticulous attention to detail.
- Proven ability to make informed decisions, prioritize effectively, and handle confidential information with integrity.
- Comfortable interacting with senior executives, board members, and external partners.
- Flexible and adaptable with the ability to manage multiple priorities and deadlines.