Description We are extending an opportunity to join our team in Wheaton, Illinois as an Executive Assistant. This role centers on providing high-level administrative support in the legal industry, specifically related to Trusts, Estates, and Probate. The employment opportunity presents a long-term contract engagement, offering a chance to engage with various aspects of administrative tasks, client relations, and communication. Responsibilities: - Facilitate administrative assistance to law firm partners, ensuring smooth operations - Manage all aspects of client engagement, from initial meetings through file closure - Efficiently handle a high volume of calls, maintaining detail oriented contact with clients and referrals - Prioritize and organize emails, ensuring prompt responses - Manage mail distribution, including sorting, documenting, scanning, and distributing - Draft, edit, and send correspondence, while also ensuring timely follow-ups - Oversee the logistics for meetings and events, including reserving rooms, arranging catering, and setting up audiovisual equipment - Welcome visitors, clients, and potential clients, fostering a welcoming environment - Maintain files, including document scanning and organization - Perform notarization and witness document signings - Manage attorney time entries, and review and revise client invoices monthly - Ensure office supplies are well-stocked and coordinate vendor visits - Leverage knowledge of DocuSign, Zoom, Microsoft Suite, and other relevant software for efficient task completion. The pay range for this position is 25.65 to 29.70. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Requirements - Minimum of 2 years of experience in an Executive Assistant role or similar position
- Proficiency in Aderant software
- Experience with Adobe Acrobat
- Familiarity with the Automated City Register Information System (ACRIS)
- Knowledge of Case Management Software
- Experience with CompuLaw
- Ability to manage billing functions effectively
- Proven competence in calendar management
- Experience in claim administration
- Strong client relations skills
- Excellent communication skills, both verbal and written
- Proficient in calendaring
- Experience in managing client communications
- Ability to handle business correspondence efficiently