PeopleShare is hiring: Administrative Assistant in Chesapeake

We are seeking a highly organized, professional, and energetic Administrative Assistant / Receptionist to be the welcoming face and organizational hub of our office. This is a dynamic role that supports nearly every department, providing essential administrative functions while also contributing to exciting special projects like website and social media updates. If you are a proactive team player who thrives on variety and detail, we encourage you to apply!

Job Posting : Administrative Assistant / Receptionist
Position : Administrative Assistant / Receptionist
Schedule : Full-Time (Monday–Friday, 7 : 00 AM – 4 : 00 PM)
Pay Rate : $19.00 per hour & Up (Depending on Experience)

Reports To :

Director of Administration and HR

Why You’ll Love Working Here

• Diverse Experience : You'll gain exposure to the core functions of our business by supporting Accounts Payable, Accounts Receivable, Payroll, Purchasing, Projects, and HR.
• Impactful Work : You won't just be answering phones—you'll participate in special projects, including website updates, social media, and employee engagement initiatives.
• Central Role : You'll be the front-desk representative and the go-to person for general office organization and support.

Administrative & Receptionist Duties

As the first point of contact, you will manage all front-office operations and general clerical support :

• Reception Services : Answer phones, handle customer inquiries, and direct visitors with professional phone etiquette and excellent service.
• Office Management : Coordinate office inventory, maintain filing systems, organize office spaces, and schedule service calls for equipment.
• Clerical Support : Provide general clerical assistance, including typing, mailing, photocopying, faxing, and scanning.
• Calendar Management : Book meetings and conference rooms, and maintain the calendar of company events and assignments.
• Documentation : Assist with the digitization of old accounting and payroll records to maintain proper documentation.
• Assist field and shop staff by managing office supplies and forms.