Pine Crest School is hiring: Administrative Assistant in Fort Lauderdale

Administrative Assistant – Pine Crest School

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Purpose

The Middle School Administrative Assistant will perform a wide variety of office functions, supporting the Middle School administration in overall operations.

Essential Job Functions

• Supports the school’s mission statement and department philosophy, and adheres to school policies and procedures.
• Creates and ensures a warm, engaging office environment reflective of division objectives.
• Assists with scheduling, retaining, and supporting substitute teachers.
• Performs clerical duties including filing, copying, and preparing envelopes.
• Greets and answers questions from parents via email, telephone, and in person.
• Assists parents and students with concerns, reports jammed lockers, finds missing items, and delivers messages to students.
• Tracks daily attendance; receives attendance lists from faculty, contacts parents of absent children, and communicates about late arrivals, early dismissals and planned absences.
• Coordinates with Facilities and Security on related issues.
• Maintains Middle School calendar and “My Pine Crest Communication Tile” for the division.
• Helps prepare opening of school, registration documents and related events.
• Supports student scheduling, class balancing, and schedule requests.
• Assists with budget management and office supply ordering, including yearly teacher supply ordering.
• Supports event planning (work orders, calendar invites, dining services).
• Writes emails, notes and letters to parents; proofreads administrative communications.
• Creates flyers, invitations, and small posters as needed.
• Establishes and maintains positive, cooperative, effective working relationships with others.
• Keeps division head advised of all developments and consults with supervisor when conflicts arise.
• Performs other duties as assigned by the supervisor or designee.

Job Qualifications

Education

High School Diploma required; Bachelor’s degree preferred.

Experience and Qualifications

• Minimum 3 years’ experience working in an office environment, preferably in an educational institution.
• Intermediate proficiency in Microsoft Office (Word, Excel, Publisher), Google Workspace, and intranet applications.
• Willingness to become a notary public and serve in that capacity for the division.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Education Administration Programs