GLOVIS America, Inc.
Administrator - MQ Administration (Billings)
GLOVIS America, Inc., San Diego, California, United States, 92189
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About Hyundai GLOVIS America Inc. GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America strives to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customer's needs using the latest information systems and advanced technologies.
Summary This Administrator - MQ Administration (AP) position is responsible for invoice verification of dedicated carriers of major vendors (Bali, Trinion, and MDD) and supervising the specialists who are in charge of detention reports and detention accounts, keeping data, payments, invoices, and reports up to date. This role will assist closely to the Manager and the Supervisor for creating for HT. They will also work for all AP payment processing by downloading in and outbound Zuum data.
Responsibilities
Invoice verification for dedicated carrier (such as Bali, Trinion, MDD) and repositioning carriers
Prepare, review, and audit all in and outbound dedicated AP invoices (billed rate to meet guidelines as agreed)
Other carrier specific arrangements such as supervising specialist who does detention invoice process and detention report (Weekly and Monthly to major customer HT)
In charge of processing download date from Zuum to create the AP upload file to make the payment process for all in & outbound carriers
Assist Manager & Supervisor by providing all billing data by downloading all systems we have (TMS, SAP, Zuum, YMS, etc.)
Track charges to assist with management decisions and report to Glovis management, and customer management
Maintain communication with customer to ensure the proper payment on time
Supervise, assist, and train specialists for all invoice process (verification process with backing doc, solving issues, making the AP trackers, combining and submitting AR invoices to customers, etc.)
Upon approval, forward invoices to Accounting for payment processing
Reporting
Provides payment information and ageing reports to carriers on a weekly basis to report payment activity, pending invoices, billing discrepancies, and missing documentation
Customer service
Maintain a good relationship with vendors by providing billing information via e‑mail, phone calls, or meetings upon carriers' request
Perform internal functions to assist team and other departments in order to combat discrepancies and fulfill customer needs
Participate in special projects and other duties as assigned by manager/supervisor level
Stand by for any inquiry from manager for verifying account data just in case for month‑end closing
Other duties as assigned
Compensation Range $68,000 - $74,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits Of Working At Hyundai GLOVIS America Inc.
Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short and Long Term Disability
Paid Vacation, Holidays, and Sick leave
Pet Insurance
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*
401(k) with Generous Matching
Referral Bonuses*
Auto Allowance*
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
Discretionary Bonuses*
Tuition Reimbursement*
Benefits may vary by location. All benefits pursuant to Company policy
Skills & Qualifications
Excellent written and verbal communication skills Required
Proficient PC skills: Excel, Word, PowerPoint, Outlook, and database management systems Required
Strong attention to detail, organizational, and time-management skills Required
Strong teamwork, multitasking, and time management skills Required
Education & Experience
Bachelor's Degree Required
5 - 8 Years of Direct Experience in Accounting, Billings (AR/AP), Invoicing, Logistics, SCM Required
6 - 9 Years of Direct Experience in Accounting, Billings (AR/AP), Invoicing, Logistics, SCM Preferred
Physical Requirements
Ability to sit in front of a desk and/or in front of the computer for long periods
Repetitive use of hand/grasping product, writing, and typing
Stand/walk
Carry/lift a maximum of 15 pounds
Working and Environmental Conditions
Typical office environment with low-level noise exposure
The position is located in the San Diego, CA Office
Communication with employees and field partners will be primarily conducted via phone and email
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing and Finance
Industries Truck Transportation
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
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About Hyundai GLOVIS America Inc. GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America strives to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customer's needs using the latest information systems and advanced technologies.
Summary This Administrator - MQ Administration (AP) position is responsible for invoice verification of dedicated carriers of major vendors (Bali, Trinion, and MDD) and supervising the specialists who are in charge of detention reports and detention accounts, keeping data, payments, invoices, and reports up to date. This role will assist closely to the Manager and the Supervisor for creating for HT. They will also work for all AP payment processing by downloading in and outbound Zuum data.
Responsibilities
Invoice verification for dedicated carrier (such as Bali, Trinion, MDD) and repositioning carriers
Prepare, review, and audit all in and outbound dedicated AP invoices (billed rate to meet guidelines as agreed)
Other carrier specific arrangements such as supervising specialist who does detention invoice process and detention report (Weekly and Monthly to major customer HT)
In charge of processing download date from Zuum to create the AP upload file to make the payment process for all in & outbound carriers
Assist Manager & Supervisor by providing all billing data by downloading all systems we have (TMS, SAP, Zuum, YMS, etc.)
Track charges to assist with management decisions and report to Glovis management, and customer management
Maintain communication with customer to ensure the proper payment on time
Supervise, assist, and train specialists for all invoice process (verification process with backing doc, solving issues, making the AP trackers, combining and submitting AR invoices to customers, etc.)
Upon approval, forward invoices to Accounting for payment processing
Reporting
Provides payment information and ageing reports to carriers on a weekly basis to report payment activity, pending invoices, billing discrepancies, and missing documentation
Customer service
Maintain a good relationship with vendors by providing billing information via e‑mail, phone calls, or meetings upon carriers' request
Perform internal functions to assist team and other departments in order to combat discrepancies and fulfill customer needs
Participate in special projects and other duties as assigned by manager/supervisor level
Stand by for any inquiry from manager for verifying account data just in case for month‑end closing
Other duties as assigned
Compensation Range $68,000 - $74,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits Of Working At Hyundai GLOVIS America Inc.
Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short and Long Term Disability
Paid Vacation, Holidays, and Sick leave
Pet Insurance
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*
401(k) with Generous Matching
Referral Bonuses*
Auto Allowance*
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
Discretionary Bonuses*
Tuition Reimbursement*
Benefits may vary by location. All benefits pursuant to Company policy
Skills & Qualifications
Excellent written and verbal communication skills Required
Proficient PC skills: Excel, Word, PowerPoint, Outlook, and database management systems Required
Strong attention to detail, organizational, and time-management skills Required
Strong teamwork, multitasking, and time management skills Required
Education & Experience
Bachelor's Degree Required
5 - 8 Years of Direct Experience in Accounting, Billings (AR/AP), Invoicing, Logistics, SCM Required
6 - 9 Years of Direct Experience in Accounting, Billings (AR/AP), Invoicing, Logistics, SCM Preferred
Physical Requirements
Ability to sit in front of a desk and/or in front of the computer for long periods
Repetitive use of hand/grasping product, writing, and typing
Stand/walk
Carry/lift a maximum of 15 pounds
Working and Environmental Conditions
Typical office environment with low-level noise exposure
The position is located in the San Diego, CA Office
Communication with employees and field partners will be primarily conducted via phone and email
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing and Finance
Industries Truck Transportation
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
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