Glovis
Glovis America, Duluth, Georgia, United States of America
Job Description
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. Summary The Administrator - Planning & Strategy will be responsible for processing AR/AP invoices for Freight Forwarding. Duties include, but are not limited to: data entry, record keeping, monitoring AR/AP, participating in month-end closing, and preparing audits and variance reports. Responsibilities Prepare and Review All AR/AP Invoices Ensure all charges are billed correctly including A/R, A/P, Detention, Demurrage, Chassis, Additional charges, etc. AR/AP data entry into the operation system Dispute and follow up detention/demurrage/Chassis invoices with liners, customers, vendors Manage and report any accessory charges due to operation issues Make sure to keep all records related to AR/AP In charge of auditing and processing travel and expense submissions
Participate in Month-End Closing Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing Prepare month-end report including Journal Entry preparation Analyze P&L, Reconciliation
Review Payment Aging for Customers and Vendors Ensure all A/R receives, and A/P pays in a timely manner Check vendor statements and make sure to have the same balances Follow-up payments with AR/AP HQ accounting department located in Irvine, CA
Set Up New Customers and Vendor Accounts Prepare required documents for new vendors & customers’ accounts and set them up on the system Follow up accounts set-up and SAP codes with AR/AP accounting department Make sure to have all current accounts info for customers and vendors
Support for all Administrative Tasks from Management as Needed Provide reports and information to other teams as needed Support special projects Assisting manager and team members on any projects as needed
Compensation $64,000-$70,000/Year (Subject to Compensation once Candidate is selected) Benefits of working at Hyundai GLOVIS America Inc. Medical Insurance Vision Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement* 401(k) with Generous Matching Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities* Discretionary Bonuses* Tuition Reimbursement* *Benefits may vary by location. All benefits pursuant to Company policy Skills Excellent written and verbal communication skills in English Required Intermediate-level MS Excel Required Problem-solving and critical thinking ability Required Detail-oriented Required Experience with MS Word, MS Outlook, and MS PowerPoint Preferred A self-starter that can operate under minimal supervision Preferred Education & Experience Bachelors Degree Required 4 - 6 years of Direct Experience in Contracts, Accounting, SCM, Logistics, and/or Business Administration Physical Requirements Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Stand/walk Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Working and Environmental Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typical office environment with low-level noise exposure This position is located in the
Duluth, GA office Communication with employees and field partners will be primarily conducted via phone and email The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change. Glovis America, Duluth, Georgia, United States of America
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GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. Summary The Administrator - Planning & Strategy will be responsible for processing AR/AP invoices for Freight Forwarding. Duties include, but are not limited to: data entry, record keeping, monitoring AR/AP, participating in month-end closing, and preparing audits and variance reports. Responsibilities Prepare and Review All AR/AP Invoices Ensure all charges are billed correctly including A/R, A/P, Detention, Demurrage, Chassis, Additional charges, etc. AR/AP data entry into the operation system Dispute and follow up detention/demurrage/Chassis invoices with liners, customers, vendors Manage and report any accessory charges due to operation issues Make sure to keep all records related to AR/AP In charge of auditing and processing travel and expense submissions
Participate in Month-End Closing Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing Prepare month-end report including Journal Entry preparation Analyze P&L, Reconciliation
Review Payment Aging for Customers and Vendors Ensure all A/R receives, and A/P pays in a timely manner Check vendor statements and make sure to have the same balances Follow-up payments with AR/AP HQ accounting department located in Irvine, CA
Set Up New Customers and Vendor Accounts Prepare required documents for new vendors & customers’ accounts and set them up on the system Follow up accounts set-up and SAP codes with AR/AP accounting department Make sure to have all current accounts info for customers and vendors
Support for all Administrative Tasks from Management as Needed Provide reports and information to other teams as needed Support special projects Assisting manager and team members on any projects as needed
Compensation $64,000-$70,000/Year (Subject to Compensation once Candidate is selected) Benefits of working at Hyundai GLOVIS America Inc. Medical Insurance Vision Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement* 401(k) with Generous Matching Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities* Discretionary Bonuses* Tuition Reimbursement* *Benefits may vary by location. All benefits pursuant to Company policy Skills Excellent written and verbal communication skills in English Required Intermediate-level MS Excel Required Problem-solving and critical thinking ability Required Detail-oriented Required Experience with MS Word, MS Outlook, and MS PowerPoint Preferred A self-starter that can operate under minimal supervision Preferred Education & Experience Bachelors Degree Required 4 - 6 years of Direct Experience in Contracts, Accounting, SCM, Logistics, and/or Business Administration Physical Requirements Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Stand/walk Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Working and Environmental Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typical office environment with low-level noise exposure This position is located in the
Duluth, GA office Communication with employees and field partners will be primarily conducted via phone and email The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change. Glovis America, Duluth, Georgia, United States of America
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