Executive Assistant

Auction Technology Group (ATG) is transforming the multi-billion-dollar global auction industry. Our platforms connect thousands of auction houses with buyers in over 170 countries, powering more than $15 billion in annual sales. What are we hiring for? We are seeking a highly organized and proactive Executive Assistant & Office Manager to join our team in New York. This role offers the opportunity to work closely with executive leadership while also playing a hands-on role in creating a seamless, engaging workplace. 60-70% of your time will be spent directly supporting three C-Suite executives with critical scheduling and administrative needs, while the remainder will focus on ensuring smooth operations and a positive culture in our NYC office of ~35 team members. This role is ideal for someone who thrives in a fast-paced setting, anticipates needs before they arise, and enjoys balancing high-level executive support with making a tangible impact on employee experience. Key Responsibilities Executive Support: Manage complex calendars for three C-Suite executives (President North America, Chief Digital Officer and Chief Technology Officer), resolving scheduling conflicts and ensuring priorities are met Prepare expense reports and ensure they are submitted in timely manner Coordinate travel arrangements, itineraries, and logistics Serve as a trusted liaison, ensuring clear communication and effective flow of information between executives, teams, and external partners Collaborate with the Executive Assistant to our CEO on company-wide events, ensuring consistency and excellence in how we bring people together Draft, edit, and proofread emails and correspondence as needed Prepare agendas and join key meetings to capture notes, track action items, and distribute timely recaps as needed Office Management & Employee Experience: Oversee day-to-day operations of the NYC office, ensuring a professional, well-functioning, and welcoming environment Act as primary point of contact for building management, vendors, office service providers and employees who have office related questions Maintain office supplies, pantry items, equipment, and ensure that meeting spaces and presentable and functional Coordinate in-office meetings, team events, and company gatherings (catering, logistics, setup) Support onboarding and integration of new hires in the NYC office Partner closely with HR on employee experience initiatives, ensuring the office reflects our people-first culture Ensure compliance with health, safety, and security standards in the workplace Key Requirements 5+ years of experience as an Executive Assistant, Office Manager, or similar role, ideally supporting C-level executives Demonstrated success managing executive calendars and correspondence Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams and Slack Experience with office operations and vendor management Flexibility to be onsite in NYC office on Tuesdays, Wednesdays and Thursdays, as well as additional days for in-person events as needed Experience working with global teams a plus but not required ATG offers a range of benefits, including medical insurance, vision insurance, 401(k), paid paternity leave, paid maternity leave, and disability insurance.

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