Executive Assistant Job at ATG (Auction Technology Group) in New York

Auction Technology Group (ATG) is transforming the multi-billion-dollar global auction industry. Our platforms connect thousands of auction houses with buyers in over 170 countries, powering more than $15 billion in annual sales.

What are we hiring for?

We are seeking a highly organized and proactive Executive Assistant & Office Manager to join our team in New York. This role offers the opportunity to work closely with executive leadership while also playing a hands-on role in creating a seamless, engaging workplace. 60-70% of your time will be spent directly supporting three C-Suite executives with critical scheduling and administrative needs, while the remainder will focus on ensuring smooth operations and a positive culture in our NYC office of ~35 team members.

This role is ideal for someone who thrives in a fast-paced setting, anticipates needs before they arise, and enjoys balancing high-level executive support with making a tangible impact on employee experience.

Key Responsibilities

Executive Support:

• Manage complex calendars for three C-Suite executives (President North America, Chief Digital Officer and Chief Technology Officer), resolving scheduling conflicts and ensuring priorities are met
• Prepare expense reports and ensure they are submitted in timely manner
• Coordinate travel arrangements, itineraries, and logistics
• Serve as a trusted liaison, ensuring clear communication and effective flow of information between executives, teams, and external partners
• Collaborate with the Executive Assistant to our CEO on company-wide events, ensuring consistency and excellence in how we bring people together
• Draft, edit, and proofread emails and correspondence as needed
• Prepare agendas and join key meetings to capture notes, track action items, and distribute timely recaps as needed

Office Management & Employee Experience:

• Oversee day-to-day operations of the NYC office, ensuring a professional, well-functioning, and welcoming environment
• Act as primary point of contact for building management, vendors, office service providers and employees who have office related questions
• Maintain office supplies, pantry items, equipment, and ensure that meeting spaces and presentable and functional
• Coordinate in-office meetings, team events, and company gatherings (catering, logistics, setup)
• Support onboarding and integration of new hires in the NYC office
• Partner closely with HR on employee experience initiatives, ensuring the office reflects our people-first culture
• Ensure compliance with health, safety, and security standards in the workplace

Key Requirements

• 5+ years of experience as an Executive Assistant, Office Manager, or similar role, ideally supporting C-level executives
• Demonstrated success managing executive calendars and correspondence
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams and Slack
• Experience with office operations and vendor management
• Flexibility to be onsite in NYC office on Tuesdays, Wednesdays and Thursdays, as well as additional days for in-person events as needed
• Experience working with global teams a plus but not required

ATG offers a range of benefits, including medical insurance, vision insurance, 401(k), paid paternity leave, paid maternity leave, and disability insurance.