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Virginia Physicians for Women

Human Resources Coordinator

Virginia Physicians for Women, Chesterfield, Virginia, United States, 23838

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Job Type

Full-time

Description

About Us Virginia Physicians for Women (VPFW) is a growing OB/GYN medical practice with multiple offices across the Richmond metro area and a team of over 45 providers. Our mission is to provide compassionate, patient-centered healthcare while fostering a collaborative, supportive workplace for our staff. As our practice continues to expand, we are looking for a full-time

Human Resources Coordinator

to join our Human Resources department and support our people-first culture.

Position Summary We are seeking an early-career

Human Resources Coordinator

with 1-2 years of human resources (HR) experience who thrives in a fast-paced environment and has a passion for recruitment and onboarding. The position will work closely with our small and mighty team, consisting of the Director of Human Resources & Operations, Human Resources Manager, and Human Resources Generalist to support daily HR operations, recruitment, employee onboarding, and orientation programs. This role offers the opportunity to gain broad human resources experience in a healthcare setting and grow within a dynamic and supportive HR team. Position is full time and located onsite at our Koger Center Blvd office in Midlothian, VA!

Requirements

Key Responsibilities

Champion and foster a positive company culture that reflects the values of VPFW. Support full-cycle recruitment for clinical and administrative roles, including posting jobs, sourcing candidates, reviewing resumes, scheduling interviews, and managing candidate communications. Assist with pre-employment processes such as background checks, references, letters, and new hire paperwork. Coordinate new hire onboarding and orientation, ensuring employees are set up for success and feel welcomed into the practice. Track post-orientation new hire workflow by launching 45- and 90- day surveys, scheduling HR check-ins, and coordinating 90-day recognition awards. Provide general administrative support to the HR team across all areas of HR operations, including recordkeeping, reporting, and compliance documentation. Maintain accurate and confidential employee records in the HRIS (Paylocity) and personnel files. Manage inventory and restocking of practice scrubs, office supplies, and employee badges. Launch and track annual performance reviews to supervisors through the HRIS, ensuring timely completion and follow-up. Ensure compliance with HR policies, procedures, and employment regulations. Support HR team with audits, reporting, and maintaining data accuracy within the HRIS, other systems, and personnel files. Draft, design, and distribute employee communications including e-newsletters, internal emails, and HR updates related to policies, events, benefits, and programming. Utilize tools such as Canva and Constant Contact to create concise, creative, and engaging content that connects employees across all office locations. Serve as a day-to-day contact for HR needs, addressing requests promptly and redirecting or escalating to HR colleagues as appropriate. Assist with HR projects and initiatives that enhance recruitment, employee engagement, and retention. Regular and predictable attendance. Perform other duties and projects assigned. Qualifications

1-2 years of experience in human resources, talent acquisition, or recruiting in a fast-paced, high-volume setting required. Healthcare experience a plus. Bachelor's degree in Human Resources, Business Administration, Communications, or related field preferred; or equivalent HR experience. Demonstrated hands-on experience with HRIS and applicant tracking systems (ATS) required. Strong written and verbal communication skills, with experience drafting grammatically sound and engaging internal communications. Familiarity with MS Office 365 (Outlook, Word, Excel & PowerPoint), Constant Contact, and Canva or similar platforms for administrative responsibilities and employee communications. Excellent organizational skills with the ability to manage multiple priorities and meet deadlines. Professional, approachable, and dedicated to maintaining confidentiality at all times. Why Join VPFW?

Opportunity to advance your HR career and gain experience across all disciplines of human resources operations. Competitive pay and comprehensive benefits including medical, dental, vision, 401(k) with employer match and profit sharing, and paid time off. Collaborative & supportive team environment in a mission-driven and patient-focused, growing healthcare practice that was recently voted "Richmond's Best OB/GYN" for the 5th consecutive year!