Administrative Assistant Job at The Poole and Kent Corporation in Arbutus
The Poole and Kent Corporation, Arbutus, MD, United States
About Us
We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.
Job Summary
Job Title: Administrative Assistant
Location: Baltimore, Maryland 21227
Reports to: Administrative Manager
FLSA Status: Non-Exempt
Shift: Monday through Friday – 8:00 a.m. – 5:00 p.m.
Company Overview
The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers.
Summary
The Administrative Assistant assists the Company by performing various administrative functions for the Corporate office, including handling telephone calls, greeting visitors, assisting with meeting preparation and company events. Attendance, punctuality, professional demeanor and etiquette are essential.
Essential Duties And Responsibilities
- Assist campus department heads and coworkers with ad hoc administrative tasks, including computer-generated correspondence in Microsoft Office Word and Excel, electronic scanning and copying of documentation, and documentation preparation in electronic and hard format.
- Assist in preparing for campus meetings, including conference room calendar management and preparation (supplies, cleanliness before and after meetings).
- Assist in the preparation of company events, including decorating, meal planning, ordering, layout, and event close-out and clean up (manual labor available for lifting and assistance with cleanup of bulk items).
- Greet visitors in a professional and courteous manner and notify employees of guests’ arrival according to company protocols.
- Answer incoming and inter-company phone calls received by the main switchboard and handle calls in accordance with company protocols.
- Maintain supplies within copy machines for functionality (paper, consumables). In cases of equipment malfunctions, contact the appropriate vendor for repair requests and notify employees via email the status of the equipment.