Administrative Assistant Job at Kelly Services in Tampa

Kelly Services is currently accepting candidates with Administrative experience to work as a Administrative Assistant to support a busy and growing HVAC/Service Company.

The ideal candidate will have experience with QuickBooks and be proficient in handling a variety of administrative tasks. You will be responsible for processing invoices, matching them with QuickBooks entries, answering phones, and performing data entry. Attention to detail and the ability to work independently are essential.

Responsibilities

• Process and reconcile AC Technician invoices, matching them with corresponding entries in QuickBooks.
• Answer phones and provide excellent customer service.
• Perform accurate and efficient data entry.
• Maintain organized files and records.
• Assist with general office duties, such as photocopying, scanning, and faxing.
• Handle incoming and outgoing mail.
• Communicate effectively with technicians, customers, and vendors.
• Assist with other administrative tasks as needed.

Qualifications

• Proven experience with QuickBooks is essential.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and manage time effectively.
• High school diploma or equivalent.

Schedule

• Monday - Friday, 7:30 AM to 4:30 PM
• Flexible schedule may be considered for the right candidate.

Apply Now!

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and affirmative action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.