Working Magic Talent Solutions is hiring: Executive Assistant in New York

Job Title

Executive Assistant to the CEO

Location

New York, NY (Hybrid 3 days/week in office near Grand Central)

Employment Type

Full-Time, Direct Hire

Compensation

$100,000 - $120,000 + Bonus + Benefits

Overview

We are seeking an experienced Executive Assistant to support the CEO of a fast‑paced and growing organization in New York City. The successful candidate will serve as a key liaison between the CEO, Board of Directors, and senior leadership, managing executive operations and special projects. This is a hybrid position that requires a strong presence in the NYC office three days a week.

Key Responsibilities

• Manage and maintain the CEO's schedule, appointments, and travel logistics
• Anticipate and resolve scheduling conflicts proactively
• Coordinate and prepare materials for meetings and presentations
• Draft and manage correspondence, reports, and confidential communications
• Organize Board meetings, record minutes, and track action items
• Plan and manage domestic and international travel arrangements
• Prepare itineraries, process reimbursements, and maintain expense reports
• Support strategic company initiatives and coordinate cross‑departmental projects
• Handle confidential matters with utmost discretion
• Act as the primary liaison between the CEO and internal/external partners

Qualifications

• Associate's or Bachelor's degree preferred
• 3-10 years of experience supporting C-level executives
• Exceptional written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proven ability to handle sensitive information with discretion
• Excellent time management and multitasking abilities
• Highly professional demeanor and client‑facing communication style
• Local to New York City and available to commute to the office

Benefits

• Salary: $100K-$120K annually + performance bonus
• 401(k) with up to 5% employer match
• 80% employer-paid medical, dental, and vision insurance
• Flexible Spending Account (FSA) and pre-tax transit benefits
• Newly created position with growth opportunity