Solano County is hiring: Legal Secretary (Entry) in Fairfield

Join to apply for the Legal Secretary (Entry) role at Solano County.

Why Join Us at Solano County?

Commitment to Service: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.

• Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs
• Providing law enforcement services in the unincorporated area of the county
• Protecting the community from public health threats such as communicable diseases
• Coordinating countywide responses to domestic violence and terrorism or other emergencies
• Managing the criminal justice process after arrest (jail, prosecution, defense, probation)
• Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions
• Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning

Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day‑to‑day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.

Position

Under general supervision, performs a variety of complex clerical and administrative support work in connection with the preparation, processing, coordinating, and/or filing of criminal and/or civil cases. Provides clerical and administrative support in the preparation, processing, coordination, tracking, and filing of cases.

The eligible list created as a result of this recruitment will be used to fill full‑time and part‑time regular, limited‑term or extra‑help positions as vacancies occur throughout the County. The current vacancy is in the District Attorney’s Office.

Position Requirements

• High school diploma or GED; supplemented by six (6) months of full‑time work experience in preparing and processing legal documents, preferably for a governmental agency.

Special Requirements

• Applicants are required to demonstrate a net typing speed of forty (40) words per minute. Demonstration of these skills will be done during the online typing examination.

Selection Process

• 03/21/25 – 5:00 p.m. (PST) Deadline to submit application and required documents for first application review.
• 04/14/25 – Tentative week for typing exam.
• 04/21/25 – Tentative week for written exam.
• Applications will be reviewed every three weeks thereafter as needed.
• A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

Document Submittal Requirements

• Applicants may submit a typing certificate. The typing certificate must contain a minimum net speed of 40 words per minute, a timed 3‑5 minute test, include the gross number of words typed per minute, and the number of errors. It must be from an accredited school or a qualified agency with an examiner’s signature. Certificates obtained through the internet (online) will not be accepted.

How To Submit Your Documents

• In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784‑3424, or by email to recruitment@solanocounty.gov. Include the recruitment title (Legal Secretary (Entry)) and the recruitment number (25‑712060‑01) in your email or fax.

How To Apply

• Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (e.g., degree/transcripts, certificates, licenses, DD‑214, ADA Accommodation Request, etc.) must be submitted by the date indicated above. Resumes are not accepted in lieu of completing the application.
• When completing employment details and/or responding to supplemental questions, do not write “see resume,” as resumes will not be reviewed and this will be considered an incomplete application.
• Previously submitted application materials for prior recruitments will not be applied for this recruitment but must be re‑submitted for this recruitment.
• Any further questions can be directed to the Department of Human Resources at (707) 784‑6170, business hours Monday‑Friday, 8:00 a.m.‑5:00 p.m. Pacific Time.

Veteran’s Preference Points

• To be eligible, applicant must have served at least 181 consecutive days of active duty and have received either an honorable discharge or a general discharge under honorable conditions.
• Applicants must submit a DD‑214 showing discharge type and, if applicable, a recent award letter from the VA stating they are receiving disability benefits for service‑connected reasons.
• Veteran applicants for initial county employment with an honorable or general discharge shall receive five (5) points added to their combined score.
• Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.

Americans With Disabilities Act (ADA)

• Solano County policy applies equally to all employees and applicants. Qualified individuals with a disability, who can perform essential functions of the job with or without reasonable accommodation, must complete the Request for Testing Accommodation Form. This form must be received by Human Resources by the application review deadline.

Benefits

We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave.

To learn more, view our benefits summary.

Additional Information

Referrals increase your chances of interviewing at Solano County by 2x.

Solano County is an equal opportunity employer. EEO/AA.

Supplemental Questionnaire

This supplemental questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process. Applicants are encouraged to answer all questions thoroughly. Omitted information will not be considered or assumed. If you have no experience in a specific area, please state “no experience in this area” instead of leaving the space blank. All experience must be reflected in your employment history.

• I acknowledge

1. How much experience do you possess preparing and processing legal documents?
   • None
   • Less than six months
   • At least six months but less than one year
   • At least one year but less than two years
   • Two or more years
2. How much of the experience indicated above was obtained working for a governmental agency?
   • None
   • Less than six months
   • At least six months but less than one year
   • At least one year but less than two years
   • Two or more years
3. Please describe in detail your experience preparing and processing legal documents. Include employer name, dates, and number of hours worked. If no experience, state “No experience in this area”.
4. Positions in this classification may be required to drive depending on assignment. If assigned to a position that requires driving, do you possess a valid Driver’s License?
   • Yes
   • No
5. If you have a valid Driver’s License, please provide the State and Driver’s License number. If you do not have a valid Driver’s License, write “n/a”.