Solano County is hiring: Legal Secretary (Entry) in California

WHY JOIN US AT SOLANO COUNTY?

COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including:

• Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low‑income, and medically underserved, and administering federal, state, and local public assistance programs
• Providing law enforcement services in the unincorporated area of the county
• Protecting the community from public health threats such as communicable diseases
• Coordinating countywide responses to domestic violence and terrorism or other emergencies
• Managing the criminal justice process after arrest (jail, prosecution, defense, probation)
• Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and
• Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning

OUR EMPLOYEES

Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day‑to‑day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.

THE POSITION

Under general supervision, performs a variety of complex clerical and administrative support work in connection with the preparation, processing, coordinating and/or filing of criminal and/or civil cases; performs related duties as required. This class is the entry level in the Legal Secretary series and is characterized by the responsibility to provide clerical and administrative support in the preparation, processing, coordination, tracking and filing of cases. This class is distinguished from the Legal Secretary position in that the latter has responsibility for more technical aspects of the work and has more discretion in decision making.

POSITION REQUIREMENTS

• High school diploma or GED; supplemented by six (6) months of full‑time work experience in preparing and processing legal documents, preferably for a governmental agency, that demonstrates possession of and competency in the requisite knowledge and abilities.

SPECIAL REQUIREMENTS

• Applicants are required to demonstrate a net typing speed of forty (40) words per minute. Demonstration of these skills will be done during the online typing examination.

SELECTION PROCESS

• 03/21/25 – 5:00pm (PST): Deadline to submit application and required documents for first application review.
• 04/14/25: Tentative week for typing exam.
• 04/21/25: Tentative week for written exam.

Applications will be reviewed every three weeks thereafter as needed. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre‑scheduled by the Department of Human Resources or be invited to self‑schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. A minimum score of 70 % is required to continue in the selection process, unless otherwise announced.

DOCUMENT SUBMITTAL REQUIREMENTS

Applicants may submit a typing certificate. If you choose to submit a typing certificate, the typing certificate must contain a minimum net speed of forty (40) words per minute. It must be a timed 3‑5 minute test, include the gross number of words typed per minute, and the number of errors. It must be from an accredited school or a qualified agency with an examiner’s signature. Certificates obtained through the internet (online) will not be accepted.

Applicants that have participated in prior Solano County skills testing must contact recruitment@solanocounty.gov by the final filing deadline to request their prior results be applied to this recruitment – this will not be done automatically.

HOW TO APPLY

Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (e.g., degree/transcripts, certificates, licenses, DD‑214, ADA Accommodation Request, etc.) must be submitted by the date indicated above. Resumes are not accepted in lieu of completing the application. Any experience you believe qualifies you for the job should be reflected in your application’s employment history.

Previously submitted application materials (i.e., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re‑submitted for this recruitment.

Any further questions can be directed to the Department of Human Resources at (707) 784‑6170, business hours are Monday‑Friday, 8:00 a.m.‑5:00 p.m. EOE/AA.

VETERAN’S PREFERENCE POINTS

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A copy of the DD‑214 showing discharge type must be received in the Human Resources Department by the final filing date. Applicants who have a service‑connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service‑connected reasons. Veteran applicants for initial County employment with an honorable or general under‑conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30 % disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations.