Staff Accountant

SUMMARY The Staff Accountant supports the business office with various accounting functions and bookkeeping tasks. This role requires a range of financial, accounting, and administrative/organizational skill levels, from routine monthly tasks and reconciliations to complex analysis and special projects. This position requires strong interpersonal and communication skills; experience in effectively communicating key data, and the ability to balance day-to-day priorities with long-term goals and projects. Responsibilities are: Bank Reconciliations, including reviewing monthly balancing accounts & transfer accounts G/L Journal Entries Generate and manage reports for budget holders and other financial analysis Audit report assistance and data analysis in Excel Prep of Bank Deposits, including processing of Cash Receipts Journals and collaboration with Advancement office Management of record scanning HPA support including monthly reconciliation of CC purchases, HPA Cash Receipts & A/P, and Concessions and School Store support Apply for all Beer Permit Licenses for Special events Purchasing Card (“P-Card”) Program Administration including management of P-Card users, credit limits, and Expense Reporting problem-solving Purchasing Card reconciliation and Journal Entry creation Purchasing Card receipt tracking A/P check and ACH processing; Vendor management including W-9 collection, credit applications & tax-exempt applications A/P and Cash Receipt filing Coffee Supply Management General Office Supply oversight and replenishment Monthly Petty Cash reconciliation and cash box management and procurement for school activities and events Procurement of office orders (Amazon, Office Depot, etc.) ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain congruency between the Board of Trustees approved mission statement and the management of the school’s business operations. Assist the Controller with monthly bank reconciliations and create journal entries to balance by the 20th of the month following the closed month Create journal entries to be reviewed and posted by the Controller for various monthly reporting Prepare bank deposits for scanning and delivery to the bank Manage record scanning and save to shared business office drive Reconcile monthly purchasing card statement and create journal entry for general ledger Track and enter purchasing card receipts to appropriate Google drive account Process and enter A/P and ACH transactions File A/P and ACH transactions Manage bi-weekly coffee supply delivery and process invoice Maintain supply inventory and order as needed Reconcile petty cash monthly Procure office orders (Amazon, Office Depot, etc.) Perform other duties as assigned by supervisor or administration 1. Bachelor’s degree from four-year college/university in accounting 2. C.P.A. license desired but not required 3. Strong background (3+ years) in office accounting 4. Knowledge and experience with Microsoft Office, especially Excel 5. Experience with Square usage and reporting is a plus 6. Knowledge of schools and educational landscape is a plus

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