JobSquad Staffing Florida
2 days ago Be among the first 25 applicants
Overview
The Accounts Payable Associate is responsible for managing and executing daily accounts payable operations to ensure accurate, timely, and compliant payments to vendors and service providers. This role will serve as a key liaison between internal departments (purchasing, operations, quality control) and external vendors. Pay
This range is provided by JobSquad Staffing Florida. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $22.00/hr - $25.00/hr Responsibilities
Receive, review, code, and enter vendor invoices into the accounting/ERP system (e.g., QUICKBOOKS OFFICE and other systems used by Alfa Vitamins) Match invoices to purchase orders and receiving documents; perform three-way match checks Route invoices for proper approval and follow up on missing approvals or discrepancies Prepare and execute payment runs (via check, ACH, wire transfers) and ensure timely remittances Reconcile vendor statements and resolve discrepancies, credit memos, or short payments Maintain and update vendor master files (including W-9, bank/accounting information, terms) Respond to vendor inquiries regarding payment status, discrepancies, or account aging Assist in month-end closing activities: accruals, accounts payable aging reports, reconciliation of AP control accounts Maintain organized, accurate files of invoices, payment records, and supporting documentation Support audits by preparing supporting schedules, documentation, and responding to queries Collaborate with internal teams (procurement, operations, quality, etc.) to ensure smooth workflow and resolve issues SUGGEST and participate in process improvements, automation opportunities, and internal controls enhancements Reporting & Interactions
Reports to: Accounting Manager, Controller, or Senior AP Supervisor Works closely with: Purchasing, Operations, Quality Assurance, Inventory, and other functional departments External: Vendors, banks, third-party service providers Qualifications
Education & Certification
High school diploma or equivalent required Associate or bachelor’s degree in accounting, Finance, Business Administration or related or equal experience professionally Certification (e.g., CAPA — Certified Accounts Payable Associate) is a plus Experience & Skills
Strong proficiency in Excel (pivot tables, lookups, data manipulation) Experience with ERP/accounting systems (QuickBooks) Solid understanding of accounting principles (GAAP), accruals, internal controls Excellent attention to detail, accuracy, and organizational skills Ability to manage multiple priorities and deadlines in a fast-paced environment Strong oral and written communication skills Problem-solving mindset and ability to investigate discrepancies Job function
Accounting/Auditing Industries
Pharmaceutical Manufacturing
#J-18808-Ljbffr
The Accounts Payable Associate is responsible for managing and executing daily accounts payable operations to ensure accurate, timely, and compliant payments to vendors and service providers. This role will serve as a key liaison between internal departments (purchasing, operations, quality control) and external vendors. Pay
This range is provided by JobSquad Staffing Florida. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $22.00/hr - $25.00/hr Responsibilities
Receive, review, code, and enter vendor invoices into the accounting/ERP system (e.g., QUICKBOOKS OFFICE and other systems used by Alfa Vitamins) Match invoices to purchase orders and receiving documents; perform three-way match checks Route invoices for proper approval and follow up on missing approvals or discrepancies Prepare and execute payment runs (via check, ACH, wire transfers) and ensure timely remittances Reconcile vendor statements and resolve discrepancies, credit memos, or short payments Maintain and update vendor master files (including W-9, bank/accounting information, terms) Respond to vendor inquiries regarding payment status, discrepancies, or account aging Assist in month-end closing activities: accruals, accounts payable aging reports, reconciliation of AP control accounts Maintain organized, accurate files of invoices, payment records, and supporting documentation Support audits by preparing supporting schedules, documentation, and responding to queries Collaborate with internal teams (procurement, operations, quality, etc.) to ensure smooth workflow and resolve issues SUGGEST and participate in process improvements, automation opportunities, and internal controls enhancements Reporting & Interactions
Reports to: Accounting Manager, Controller, or Senior AP Supervisor Works closely with: Purchasing, Operations, Quality Assurance, Inventory, and other functional departments External: Vendors, banks, third-party service providers Qualifications
Education & Certification
High school diploma or equivalent required Associate or bachelor’s degree in accounting, Finance, Business Administration or related or equal experience professionally Certification (e.g., CAPA — Certified Accounts Payable Associate) is a plus Experience & Skills
Strong proficiency in Excel (pivot tables, lookups, data manipulation) Experience with ERP/accounting systems (QuickBooks) Solid understanding of accounting principles (GAAP), accruals, internal controls Excellent attention to detail, accuracy, and organizational skills Ability to manage multiple priorities and deadlines in a fast-paced environment Strong oral and written communication skills Problem-solving mindset and ability to investigate discrepancies Job function
Accounting/Auditing Industries
Pharmaceutical Manufacturing
#J-18808-Ljbffr