New Mexico Courts
Judicial Specialist 1 or Judicial Specialist 2 #00000044-21500, Full-Time, Perm,
New Mexico Courts, Santa Fe, New Mexico, us, 87503
Overview
Judicial Specialist 1 or Judicial Specialist 2 or Judicial Specialist Sr #00000044-21500, Full-Time, Perm, in Santa Fe, NM Judicial Specialist 1 or Judicial Specialist 2 or Judicial Specialist Sr #00000044-21500, Full-Time, Perm, in Santa Fe, NM The Court of Appeals (COA) is recruiting for a full-time, classified, Judicial Specialist 1 or Judicial Specialist 2 or Judicial Specialist Sr. position #00000044-21500 in Santa Fe, New Mexico. Number of Positions:
1 Opening Date:
10-10-2025 •
Close Date:
10-27-2025 Target Pay Range/Rate:
JS 1: $22.108 per hour or $45,985 annually; JS 2: $24.471 per hour or $50,900 annually Work Location:
Santa Fe, New Mexico Responsibilities
GENERAL STATEMENT OF DUTIES: Judicial Specialist 1 and 2: Acting under close supervision, prepare and process court documents, perform judicial procedures, and work with court case management system. Finalist(s) may be subject to criminal background checks. Examples Of Job Duties (Judicial Specialist 1): The Judicial Specialist 1 is responsible for using the case management system to open, docket, and close cases based on judgement details. Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice. Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgment details. Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures. Processes, maintains and distributes documents, files, and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees. Processes and expedites orders of protection. Accurately disburses bond payments. Prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs. Prepares, proofreads, edits, and mails out documents such as notices and final orders. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard-copy, and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Ensures the office, courtrooms, and their equipment are operational. Ensures judicial calendars and schedules are maintained. May serve as a court monitor. May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute. Provide support to other magistrate or district courts within the judicial district. Other duties as assigned. Examples Of Job Duties (Judicial Specialist 2): The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details. Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice. Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details. Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures. Processes, maintains, and distributes documents, files, and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees. Processes and expedites orders of protection. Accurately disburses bond payments, and prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs. Prepares, proofreads, edits and mails out documents such as notices and final orders. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard copy, and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court. Manages jury trial calendar request for judges to schedule upcoming jury trials. Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute. Provide support to other magistrate or district courts within the judicial district. The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary. Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc. Coordinates program participation with Specialty Programs within the Court. Accepts, maintains, and files court exhibits, which may include hazardous and/or dangerous items. Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures. Troubleshoots recording equipment, runs updates, and maintains technical logs. Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit. Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings. Other duties as assigned. Qualifications Judicial Specialist 1: Education: A high school diploma or GED. Experience: One (1) year of experience in a general secretarial or a directly related field. Experience substitutions apply as described in the original text. Judicial Specialist 2: Education: A high school diploma or GED. Experience: Two (2) years of experience in court case processing, a legal secretarial or related field. Certification: May be required to complete the NM Court Monitor Certification Examination. Judicial Specialist Sr.: Education: A high school diploma or GED. Experience: Four (4) years in court case processing, with at least three (3) years in court case processing. Typing Certification may be required. Certification requirements may include NM Court Monitor Certification and NCIC access. To Apply : Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to: Application Forms: Microsoft Word Format; Adobe PDF Format Resume Supplemental Forms: Microsoft Word Format; Adobe PDF Format Court of Appeals Attn: Stacey Ofstehage 237 Don Gaspar Santa Fe, New Mexico 87501 Email: coaspo@nmcourts.gov Phone: 505-827-4928 Proof of Education is Required.
Equal Opportunity Employer Benefits
Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) State paid life insurance, supplemental and dependent life insurance Optional flexible spending accounts for medical, day-care, and travel expenses Paid time off, up to eight weeks Paid time off and retirement buyback Eleven paid holidays Up to 12 weeks of paid parental leave Deferred Compensation 457(b) plan Lifetime Defined Benefits Retirement Plan Flexible work schedules and alternative work locations Free health care, Rx, and lab work at Stay Well Health Center in Santa Fe Bilingual compensation Training and career development opportunities Higher education opportunities, educational leave, and tuition reimbursement Public Service Loan Forgiveness (PSLF) eligibility Overtime/holiday or shift differential pay options Physical fitness leave options Equal Opportunity Employer
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Judicial Specialist 1 or Judicial Specialist 2 or Judicial Specialist Sr #00000044-21500, Full-Time, Perm, in Santa Fe, NM Judicial Specialist 1 or Judicial Specialist 2 or Judicial Specialist Sr #00000044-21500, Full-Time, Perm, in Santa Fe, NM The Court of Appeals (COA) is recruiting for a full-time, classified, Judicial Specialist 1 or Judicial Specialist 2 or Judicial Specialist Sr. position #00000044-21500 in Santa Fe, New Mexico. Number of Positions:
1 Opening Date:
10-10-2025 •
Close Date:
10-27-2025 Target Pay Range/Rate:
JS 1: $22.108 per hour or $45,985 annually; JS 2: $24.471 per hour or $50,900 annually Work Location:
Santa Fe, New Mexico Responsibilities
GENERAL STATEMENT OF DUTIES: Judicial Specialist 1 and 2: Acting under close supervision, prepare and process court documents, perform judicial procedures, and work with court case management system. Finalist(s) may be subject to criminal background checks. Examples Of Job Duties (Judicial Specialist 1): The Judicial Specialist 1 is responsible for using the case management system to open, docket, and close cases based on judgement details. Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice. Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgment details. Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures. Processes, maintains and distributes documents, files, and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees. Processes and expedites orders of protection. Accurately disburses bond payments. Prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs. Prepares, proofreads, edits, and mails out documents such as notices and final orders. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard-copy, and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Ensures the office, courtrooms, and their equipment are operational. Ensures judicial calendars and schedules are maintained. May serve as a court monitor. May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute. Provide support to other magistrate or district courts within the judicial district. Other duties as assigned. Examples Of Job Duties (Judicial Specialist 2): The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details. Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice. Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details. Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures. Processes, maintains, and distributes documents, files, and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees. Processes and expedites orders of protection. Accurately disburses bond payments, and prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs. Prepares, proofreads, edits and mails out documents such as notices and final orders. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard copy, and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court. Manages jury trial calendar request for judges to schedule upcoming jury trials. Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute. Provide support to other magistrate or district courts within the judicial district. The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary. Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc. Coordinates program participation with Specialty Programs within the Court. Accepts, maintains, and files court exhibits, which may include hazardous and/or dangerous items. Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures. Troubleshoots recording equipment, runs updates, and maintains technical logs. Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit. Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings. Other duties as assigned. Qualifications Judicial Specialist 1: Education: A high school diploma or GED. Experience: One (1) year of experience in a general secretarial or a directly related field. Experience substitutions apply as described in the original text. Judicial Specialist 2: Education: A high school diploma or GED. Experience: Two (2) years of experience in court case processing, a legal secretarial or related field. Certification: May be required to complete the NM Court Monitor Certification Examination. Judicial Specialist Sr.: Education: A high school diploma or GED. Experience: Four (4) years in court case processing, with at least three (3) years in court case processing. Typing Certification may be required. Certification requirements may include NM Court Monitor Certification and NCIC access. To Apply : Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to: Application Forms: Microsoft Word Format; Adobe PDF Format Resume Supplemental Forms: Microsoft Word Format; Adobe PDF Format Court of Appeals Attn: Stacey Ofstehage 237 Don Gaspar Santa Fe, New Mexico 87501 Email: coaspo@nmcourts.gov Phone: 505-827-4928 Proof of Education is Required.
Equal Opportunity Employer Benefits
Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) State paid life insurance, supplemental and dependent life insurance Optional flexible spending accounts for medical, day-care, and travel expenses Paid time off, up to eight weeks Paid time off and retirement buyback Eleven paid holidays Up to 12 weeks of paid parental leave Deferred Compensation 457(b) plan Lifetime Defined Benefits Retirement Plan Flexible work schedules and alternative work locations Free health care, Rx, and lab work at Stay Well Health Center in Santa Fe Bilingual compensation Training and career development opportunities Higher education opportunities, educational leave, and tuition reimbursement Public Service Loan Forgiveness (PSLF) eligibility Overtime/holiday or shift differential pay options Physical fitness leave options Equal Opportunity Employer
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