Brennan Center for Justice
Executive Assistant to the President
Brennan Center for Justice, New York, New York, us, 10261
The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve our systems of democracy and justice for all. The Brennan Center fights to protect voting rights, address money in politics, strengthen checks and balances, and reform the criminal justice system. We are a dynamic, growing, diverse organization with a staff of 190, an annual budget of $66 million, and offices in New York City and Washington, D.C.
Position Overview We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization.
The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.
Note:
This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week.
Responsibilities
Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media
Screen emails and phone calls, ensuring timely responses and collaborate with Development and Communications teams
Manage the President’s calendar, schedule internal and external meetings
Make travel arrangements for frequent trips
Assist with fundraising, including donor relations and events, and participate in fundraising team meetings
Coordinate organizational projects and meetings, including executive team and Board of Directors meetings
Organize mailings, maintain contact lists, and support other inter-department initiatives
Ensure President is prepared for meetings (including compiling and printing relevant documents) and help prepare him for media appearances
Prepare and proofread correspondence on behalf of the President
Manage President's expense reports and lobbying disclosures
Facilitate invoices, contracts, and other documents requiring President's approval
Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization
Stay informed about major projects and current priorities as they relate to the organization’s goals and strategy
Qualifications
Minimum 5-7 years of experience providing executive-level administrative support to leadership in government, nonprofit management, law, philanthropy, or business
A bachelor’s degree
Experience in managing fast-changing schedules
Very well-organized and detail-oriented with a commitment to excellence
Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances
Strong project management experience
Professional and self-confident interpersonal skills – the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders
Ability to handle confidential information professionally
Strong written and oral communication skills
Research-savvy; internet and resource proficient
Proficiency in MS Office; Salesforce knowledge is a plus
Willingness to work overtime hours to meet deadlines
Application Instructions To apply, visit the Brennan Center website and upload the following documents: (1) cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all listed materials will not be considered. If you have difficulty with the online system, you may email your materials after registration to the provided address with “Executive Assistant to the President” in the subject line.
Compensation and Benefits The Brennan Center offers competitive salaries and a comprehensive benefits package. The salary range for this position is $115,000-$139,000, determined based on market competitiveness and internal equity. Benefits include a generous time-off program, 401k, comprehensive health insurance (medical, dental, and vision), and wellness and office perks.
Note:
The Brennan Center is committed to public health and to the safety and wellbeing of our colleagues and visitors. We have adopted a policy requiring all employees in New York and Washington, DC offices to be vaccinated against COVID-19 or eligible for an exemption. The Brennan Center is committed to equal opportunity and a diverse workforce. Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic status, sexual orientation, national origin, prior incarceration, disability, military veteran status, or any other basis prohibited by law.
Equal Opportunity We welcome all qualified applicants to apply.
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Position Overview We seek a well-organized individual to provide executive administrative support to the President and CEO of the Brennan Center, Michael Waldman. The Executive Assistant provides executive-level support to the President in the New York office and will work closely with him on all aspects of his role managing the Brennan Center and representing it to the public. Responsibilities include managing email correspondence; scheduling; coordinating travel and expense management; helping prepare for media appearances; managing meeting logistics; producing, proofreading, and formatting documents; and assisting with public events. The Executive Assistant will participate in the management of the organization and will interact with staff colleagues, Board of Directors members, donors, and journalists, among others. The job is fast-paced and at the center of a hard-hitting, ambitious organization.
The ideal candidate is an organized individual with experience working with managers in government, law, politics, nonprofits, journalism, or the private sector.
Note:
This is an in-person position based at our headquarters in New York City. The Brennan Center staff is in the office at least four days per week.
Responsibilities
Support and work closely with the President on all aspects of his role, including relations with staff, board, donors, allies, public officials and the media
Screen emails and phone calls, ensuring timely responses and collaborate with Development and Communications teams
Manage the President’s calendar, schedule internal and external meetings
Make travel arrangements for frequent trips
Assist with fundraising, including donor relations and events, and participate in fundraising team meetings
Coordinate organizational projects and meetings, including executive team and Board of Directors meetings
Organize mailings, maintain contact lists, and support other inter-department initiatives
Ensure President is prepared for meetings (including compiling and printing relevant documents) and help prepare him for media appearances
Prepare and proofread correspondence on behalf of the President
Manage President's expense reports and lobbying disclosures
Facilitate invoices, contracts, and other documents requiring President's approval
Collaborate with the Managing Director, Executive Team, and Senior Leaders across the organization
Stay informed about major projects and current priorities as they relate to the organization’s goals and strategy
Qualifications
Minimum 5-7 years of experience providing executive-level administrative support to leadership in government, nonprofit management, law, philanthropy, or business
A bachelor’s degree
Experience in managing fast-changing schedules
Very well-organized and detail-oriented with a commitment to excellence
Ability to multi-task, be flexible, stay organized under pressure, and adjust to changing demands and circumstances
Strong project management experience
Professional and self-confident interpersonal skills – the job requires frequent interaction with diverse individuals, including board members, staff leaders, and funders
Ability to handle confidential information professionally
Strong written and oral communication skills
Research-savvy; internet and resource proficient
Proficiency in MS Office; Salesforce knowledge is a plus
Willingness to work overtime hours to meet deadlines
Application Instructions To apply, visit the Brennan Center website and upload the following documents: (1) cover letter, (2) resume, and (3) contact information for three supervisor references. Applications without all listed materials will not be considered. If you have difficulty with the online system, you may email your materials after registration to the provided address with “Executive Assistant to the President” in the subject line.
Compensation and Benefits The Brennan Center offers competitive salaries and a comprehensive benefits package. The salary range for this position is $115,000-$139,000, determined based on market competitiveness and internal equity. Benefits include a generous time-off program, 401k, comprehensive health insurance (medical, dental, and vision), and wellness and office perks.
Note:
The Brennan Center is committed to public health and to the safety and wellbeing of our colleagues and visitors. We have adopted a policy requiring all employees in New York and Washington, DC offices to be vaccinated against COVID-19 or eligible for an exemption. The Brennan Center is committed to equal opportunity and a diverse workforce. Employment decisions are made without regard to race, ethnicity, gender identity, socioeconomic status, sexual orientation, national origin, prior incarceration, disability, military veteran status, or any other basis prohibited by law.
Equal Opportunity We welcome all qualified applicants to apply.
#J-18808-Ljbffr