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Job DescriptionJob DescriptionSalary: $28-$32 Hourly
Summary
The Interim Operations Manager is a key member of the organizational management team, responsible for overseeing the day-to-day internal operations of the organization while helping to strengthen foundational systems that support long-term, sustainable growth. This transitional role is ideal for a systems-minded professional who excels at refining processes, enhancing operational efficiency, and supporting mission-driven work through well-structured internal practices.
This is a part-time, interim position with the potential to transition into a full-time role as the organization continues to grow and as funding allows. The long-term scope of this position will be evaluated based on organizational needs, available resources, and the achievement of specific milestones during the interim period.
This position plays a critical role in supporting the mission and operations of the P.U.S.H., a community-based nonprofit organization. Due to the nature of the organizations funding structure, most positionsincluding this oneare supported through grants and/or contractual agreements. As such, employment is contingent upon the continued availability of funding and the organizations financial capacity. While efforts are made to ensure continuity, all roles are subject to modification or discontinuation based on funding or operational feasibility.
Duties and Key Responsibilities
Operations and Administrative
Manage internal systems to ensure efficiency in daily operations, communication, and coordination across departments.
Maintain organizational calendars, coordinate internal meetings, and oversee general office administration.
Support the development, documentation, and refinement of internal policies and procedures.
Lead the analysis and management of the Trend Analysis Reporting (TAR) process to identify key operational trends and produce actionable reports that support strategic decision-making and enhance overall organizational performance.
Program Coordination, Support, and Administrative Oversight
Provide operational support to ensure smooth implementation of programs and services.
Assist program staff with scheduling, logistics, and coordination for trainings, workshops, and events.
Maintain and update program calendars, timelines, and documentation.
Track deliverables and deadlines related to grant-funded activities or special projects.
Financial and Grants Administration
Manage internal systems to ensure efficiency in daily operations, communication, and coordination across organizational units.
Maintain organizational calendars, coordinate internal meetings, and oversee general office administration.
Support the development, documentation, and refinement of internal policies and procedures.
Fundraising
and
Financial Growth Support
Collaborate with senior leadership and development teams to identify and pursue fundraising opportunities.
Assist in the preparation of grant proposals, donor reports, and other fundraising materials.
Support donor stewardship efforts, including outreach, scheduling, and follow-ups.
Track fundraising metrics and provide administrative support to ensure financial goals are met effectively.
Human Resources and Staff Coordination
Manage internal systems to ensure efficiency in daily operations, communication, and coordination across departments.
Maintain organizational calendars, coordinate internal meetings, and oversee general office administration.
Support the development, documentation, and refinement of internal policies and procedures.
Vendor and Contract Oversight
Coordinate with vendors, consultants, and contractors to ensure timely execution of deliverables and contract compliance.
Oversee procurement processes and service agreements to align with grant and budgetary guidelines.
Technology and Data Systems
Maintain functionality of internal platforms (e.g., SharePoint, cloud drives) and support the integration of tech-enabled training systems.
Coordinate basic IT support and manage tools that facilitate remote and in-person collaboration.
Support for Advocacy and Strategic Initiatives
Provide logistical and administrative support for public health and advocacy efforts led by senior leadership.
Contribute to strategic planning and advisory service initiatives focused on improving operational efficiency.
Assist with scheduling, preparation, and coordination of meetings with external stakeholders, including policymakers and partners.
Physical Requirements:
Ability to work at a desk for extended periods using a computer.
Occasional lifting of materials and equipment up to 25 lbs.
Ability to travel locally for meetings, events, and program activities as needed.
Capability to set up and break down event materials, including tables and chairs.
Education and Qualifications
Education:
Bachelors degree in nonprofit management, business administration, public health, a related field or equivalent experience.
Qualifications:
Minimum of 3 years of experience in nonprofit operations, administration, or project coordination.
Familiarity with HR functions, grants administration, budgeting, and basic IT systems.
Highly organized, detail-oriented, and adept at building and managing processes.
Demonstrated experience developing and managing systems, workflows, and compliance practices.
Exceptional written and verbal communication skills, with the ability to communicate effectively across diverse audiences.
Ability to work both independently and collaboratively in a fast-paced, mission-driven environment.
Proficiency in Microsoft Office Suite, cloud-based file management (e.g., SharePoint), and project management tools.
Commitment to the organizations mission and values, with a passion for systems that drive impact.
Ethical Duties
Maintain consistency with code of ethics/conduct, policies, and procedures.
Exemplify companys core values and guiding principles:
Partnership:
Progress happens when we lean into collaboration, even when we disagree. We are committed to working through challenges and building shared solutions that move us forward.
Unification:
Our strength lies in coming together, weaving individual efforts into a collective force that creates lasting, thriving communities.
Support:
We empower individuals and families with the resources, knowledge, and care they need to turn challenges into victories.
Health Equity:
Everyone deserves access to health and well-being, no matter their zip code, , or background. Equity isnt just a goalit is our foundation.
Breastfeeding:
We honor the power of choice, celebrating breastfeeding as a natural and valuable option while supporting mothers in finding the best nourishment for their babies, whether nursing or using healthy alternatives.
Integrity:
This isnt just a standard; its our way of being. We hold ourselves accountable to our mission, our partners, and the communities we serve with unwavering honesty and dedication.
Respect:
Dignity is non-negotiable. We act with accountability and ensure every voice is heard, valued, and treated with care.
Timeliness:
Maternal health is urgent and vital. We prioritize early access and rapid responsiveness to meet the evolving needs of moms, from through postpartum recovery.
Holistic:
Health is more than physical; its a balance of mind, body, spirit, and community. We champion self-care and whole-person wellness in all we do.
Working Conditions
The P.U.S.H. operates within a hybrid work model, combining both in-office (2-3 days per week) and remote work to support flexibility and efficiency. The Interim Operations Manager will engage regularly with internal teams, external partners, vendors, and other stakeholders through a combination of in-person meetings, phone communications, and virtual platforms. Given the roles oversight of day-to-day operations and administrative functions, the individual must maintain a high level of responsiveness and coordination across departments. When working remotely, the Interim Operations Manager is expected to have access to a dedicated workspace and reliable high-speed internet to ensure consistent participation in video meetings, secure file management, and effective virtual collaboration.
Please Note: As a developing organization, we are currently unable to offer health insurance or other traditional employment benefits. However, we are committed to fostering a supportive work environment and offer flexible scheduling, opportunities for professional growth, and the potential for future benefit offerings as the organization continues to grow.
About PUSH
The Perinatal Unit for Systems of Health (P.U.S.H.), formerly known as PUSH Birth Partners, is a forward-thinking organization committed to reshaping perinatal health care through integrative care models and meaningful community collaboration. Established in 2020 and now celebrating its fifth anniversary, P.U.S.H. works to build lasting wellness by supporting women and families throughout pre-, , childbirth, and beyond the "fourth trimester".
Rooted in values of inclusive engagement, collaboration, and whole-person care, P.U.S.H. drives systemic change, strengthens care coordination, and advances workforce development through initiatives such as its Pathways to PUSH. With a mission to uplift and equip families and a vision of thriving, connected communities, P.U.S.H. is dedicated to ensuring that every birthing experience is safe, supported, and transformative.
Summary
The Interim Operations Manager is a key member of the organizational management team, responsible for overseeing the day-to-day internal operations of the organization while helping to strengthen foundational systems that support long-term, sustainable growth. This transitional role is ideal for a systems-minded professional who excels at refining processes, enhancing operational efficiency, and supporting mission-driven work through well-structured internal practices.
This is a part-time, interim position with the potential to transition into a full-time role as the organization continues to grow and as funding allows. The long-term scope of this position will be evaluated based on organizational needs, available resources, and the achievement of specific milestones during the interim period.
This position plays a critical role in supporting the mission and operations of the P.U.S.H., a community-based nonprofit organization. Due to the nature of the organizations funding structure, most positionsincluding this oneare supported through grants and/or contractual agreements. As such, employment is contingent upon the continued availability of funding and the organizations financial capacity. While efforts are made to ensure continuity, all roles are subject to modification or discontinuation based on funding or operational feasibility.
Duties and Key Responsibilities
Operations and Administrative
Manage internal systems to ensure efficiency in daily operations, communication, and coordination across departments.
Maintain organizational calendars, coordinate internal meetings, and oversee general office administration.
Support the development, documentation, and refinement of internal policies and procedures.
Lead the analysis and management of the Trend Analysis Reporting (TAR) process to identify key operational trends and produce actionable reports that support strategic decision-making and enhance overall organizational performance.
Program Coordination, Support, and Administrative Oversight
Provide operational support to ensure smooth implementation of programs and services.
Assist program staff with scheduling, logistics, and coordination for trainings, workshops, and events.
Maintain and update program calendars, timelines, and documentation.
Track deliverables and deadlines related to grant-funded activities or special projects.
Financial and Grants Administration
Manage internal systems to ensure efficiency in daily operations, communication, and coordination across organizational units.
Maintain organizational calendars, coordinate internal meetings, and oversee general office administration.
Support the development, documentation, and refinement of internal policies and procedures.
Fundraising
and
Financial Growth Support
Collaborate with senior leadership and development teams to identify and pursue fundraising opportunities.
Assist in the preparation of grant proposals, donor reports, and other fundraising materials.
Support donor stewardship efforts, including outreach, scheduling, and follow-ups.
Track fundraising metrics and provide administrative support to ensure financial goals are met effectively.
Human Resources and Staff Coordination
Manage internal systems to ensure efficiency in daily operations, communication, and coordination across departments.
Maintain organizational calendars, coordinate internal meetings, and oversee general office administration.
Support the development, documentation, and refinement of internal policies and procedures.
Vendor and Contract Oversight
Coordinate with vendors, consultants, and contractors to ensure timely execution of deliverables and contract compliance.
Oversee procurement processes and service agreements to align with grant and budgetary guidelines.
Technology and Data Systems
Maintain functionality of internal platforms (e.g., SharePoint, cloud drives) and support the integration of tech-enabled training systems.
Coordinate basic IT support and manage tools that facilitate remote and in-person collaboration.
Support for Advocacy and Strategic Initiatives
Provide logistical and administrative support for public health and advocacy efforts led by senior leadership.
Contribute to strategic planning and advisory service initiatives focused on improving operational efficiency.
Assist with scheduling, preparation, and coordination of meetings with external stakeholders, including policymakers and partners.
Physical Requirements:
Ability to work at a desk for extended periods using a computer.
Occasional lifting of materials and equipment up to 25 lbs.
Ability to travel locally for meetings, events, and program activities as needed.
Capability to set up and break down event materials, including tables and chairs.
Education and Qualifications
Education:
Bachelors degree in nonprofit management, business administration, public health, a related field or equivalent experience.
Qualifications:
Minimum of 3 years of experience in nonprofit operations, administration, or project coordination.
Familiarity with HR functions, grants administration, budgeting, and basic IT systems.
Highly organized, detail-oriented, and adept at building and managing processes.
Demonstrated experience developing and managing systems, workflows, and compliance practices.
Exceptional written and verbal communication skills, with the ability to communicate effectively across diverse audiences.
Ability to work both independently and collaboratively in a fast-paced, mission-driven environment.
Proficiency in Microsoft Office Suite, cloud-based file management (e.g., SharePoint), and project management tools.
Commitment to the organizations mission and values, with a passion for systems that drive impact.
Ethical Duties
Maintain consistency with code of ethics/conduct, policies, and procedures.
Exemplify companys core values and guiding principles:
Partnership:
Progress happens when we lean into collaboration, even when we disagree. We are committed to working through challenges and building shared solutions that move us forward.
Unification:
Our strength lies in coming together, weaving individual efforts into a collective force that creates lasting, thriving communities.
Support:
We empower individuals and families with the resources, knowledge, and care they need to turn challenges into victories.
Health Equity:
Everyone deserves access to health and well-being, no matter their zip code, , or background. Equity isnt just a goalit is our foundation.
Breastfeeding:
We honor the power of choice, celebrating breastfeeding as a natural and valuable option while supporting mothers in finding the best nourishment for their babies, whether nursing or using healthy alternatives.
Integrity:
This isnt just a standard; its our way of being. We hold ourselves accountable to our mission, our partners, and the communities we serve with unwavering honesty and dedication.
Respect:
Dignity is non-negotiable. We act with accountability and ensure every voice is heard, valued, and treated with care.
Timeliness:
Maternal health is urgent and vital. We prioritize early access and rapid responsiveness to meet the evolving needs of moms, from through postpartum recovery.
Holistic:
Health is more than physical; its a balance of mind, body, spirit, and community. We champion self-care and whole-person wellness in all we do.
Working Conditions
The P.U.S.H. operates within a hybrid work model, combining both in-office (2-3 days per week) and remote work to support flexibility and efficiency. The Interim Operations Manager will engage regularly with internal teams, external partners, vendors, and other stakeholders through a combination of in-person meetings, phone communications, and virtual platforms. Given the roles oversight of day-to-day operations and administrative functions, the individual must maintain a high level of responsiveness and coordination across departments. When working remotely, the Interim Operations Manager is expected to have access to a dedicated workspace and reliable high-speed internet to ensure consistent participation in video meetings, secure file management, and effective virtual collaboration.
Please Note: As a developing organization, we are currently unable to offer health insurance or other traditional employment benefits. However, we are committed to fostering a supportive work environment and offer flexible scheduling, opportunities for professional growth, and the potential for future benefit offerings as the organization continues to grow.
About PUSH
The Perinatal Unit for Systems of Health (P.U.S.H.), formerly known as PUSH Birth Partners, is a forward-thinking organization committed to reshaping perinatal health care through integrative care models and meaningful community collaboration. Established in 2020 and now celebrating its fifth anniversary, P.U.S.H. works to build lasting wellness by supporting women and families throughout pre-, , childbirth, and beyond the "fourth trimester".
Rooted in values of inclusive engagement, collaboration, and whole-person care, P.U.S.H. drives systemic change, strengthens care coordination, and advances workforce development through initiatives such as its Pathways to PUSH. With a mission to uplift and equip families and a vision of thriving, connected communities, P.U.S.H. is dedicated to ensuring that every birthing experience is safe, supported, and transformative.