Space Telescope Science Institute
Description
The Space Telescope Science Institute (STScI) is a multi-mission science operations center for NASA's flagship observatories, including the Hubble and James Webb Space Telescopes. Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. Visit our website to learn more about our missions (https://www.stsci.edu/what-we-do) .
The Space Telescope Science Institute seeks two Event Planners to support the Events Planning Group (EPG). Previous event planning experience is required.
As a member of the
Events Planning Group
, you'll play a crucial role in ensuring smooth day-to-day business operations by supporting activities around event logistics, travel, procurement, data management, problem resolution and more.
These positions support a hybrid work schedule and require onsite presence at our Baltimore campus during preparation for and support of in-person events. Candidates must reside in or be willing to relocate to our local market (MD, DE, VA, PA, DC & WV). U.S. citizenship or permanent residence status is needed to meet ITAR requirements.
PLEASE READ:
THIS POSTING IS FOR TWO JOBS. YOU WILL CHOOSE WHICH ROLE YOU APPLY FOR WHEN COMPLETING THE APPLICATION:
FULL TIME PERMANENT ROLE (#13214)
1 YEAR TERM APPOINTMENT THROUGH SEPTEMBER 2026 (#13045)
Responsibilities include:
High level event support including meeting/seminar/travel coordination, procurement, data management, problem resolution, calendar coordination and meeting requests.
Organizing, planning and managing all aspects of the event planning process including pre-planning, logistics coordination, participant registrations and reservations, travel authorization and expense reports, execution and post-event review for in-person, hybrid and virtual events.
Providing professional, proactive customer service to STScI staff and external partners.
Develop and maintain collaborative relationships with internal and external partners and vendors
Work with in-house teams and departments for event webpage creation, event advertising logistics and AV requirements.
Work with external vendors and caterers to obtain required event supplies and services.
Skills/Experience Include:
Demonstrated experience with coordinating/managing virtual, in-person and hybrid events, preferably in a corporate or academic setting
Skill in organizing and prioritizing your workload, with a strong attention to detail
Excellent time management, customer service and communication skills
Proven tracking system/strategy for managing, completing and following up on tasks
Qualifications:
4+ years of conference/event support experience.
High school graduate or equivalent
Intermediate to expert skills in Outlook and Microsoft Office, with specific attention to Excel
Substitution of additional relevant education and/or experience for stated qualifications may be considered.
The annual salary range for these roles is $50-70,000.
The posted salary range represents a general guideline. STScI considers several factors when determining base salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions.
Our excellent benefits include: (https://www.stsci.edu/opportunities/benefits)
12 days of vacation accrued annually, 10 paid holidays, 12 days of sick leave
Employer retirement contribution - direct STScI contribution of 10% of your salary from your first day
Flexible work schedule with healthy work/life balance
Comprehensive medical/dental/vision/prescription plans, and more!
TO APPLY:
Please upload a resume, cover letter and online application using this link:
Apply STScI Event Planner (https://recruiting2.ultipro.com/SPA1004AURA/JobBoard/93330e50-7b3a-4ba8-94f2-6f32360aa4e1/Opportunity/OpportunityDetail?opportunityId=d40f92f4-6280-4c27-9ce3-182e9fe19590)
Applications received by
August 22, 2025
, will receive full consideration. Applications received after this date will be considered until the position is filled.
Explore all career opportunities at
www.stsci.edu/opportunities
Individuals needing assistance with the employment process can contact us at careers@stsci.edu.
#LIHYBRID
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
The Space Telescope Science Institute (STScI) is a multi-mission science operations center for NASA's flagship observatories, including the Hubble and James Webb Space Telescopes. Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. Visit our website to learn more about our missions (https://www.stsci.edu/what-we-do) .
The Space Telescope Science Institute seeks two Event Planners to support the Events Planning Group (EPG). Previous event planning experience is required.
As a member of the
Events Planning Group
, you'll play a crucial role in ensuring smooth day-to-day business operations by supporting activities around event logistics, travel, procurement, data management, problem resolution and more.
These positions support a hybrid work schedule and require onsite presence at our Baltimore campus during preparation for and support of in-person events. Candidates must reside in or be willing to relocate to our local market (MD, DE, VA, PA, DC & WV). U.S. citizenship or permanent residence status is needed to meet ITAR requirements.
PLEASE READ:
THIS POSTING IS FOR TWO JOBS. YOU WILL CHOOSE WHICH ROLE YOU APPLY FOR WHEN COMPLETING THE APPLICATION:
FULL TIME PERMANENT ROLE (#13214)
1 YEAR TERM APPOINTMENT THROUGH SEPTEMBER 2026 (#13045)
Responsibilities include:
High level event support including meeting/seminar/travel coordination, procurement, data management, problem resolution, calendar coordination and meeting requests.
Organizing, planning and managing all aspects of the event planning process including pre-planning, logistics coordination, participant registrations and reservations, travel authorization and expense reports, execution and post-event review for in-person, hybrid and virtual events.
Providing professional, proactive customer service to STScI staff and external partners.
Develop and maintain collaborative relationships with internal and external partners and vendors
Work with in-house teams and departments for event webpage creation, event advertising logistics and AV requirements.
Work with external vendors and caterers to obtain required event supplies and services.
Skills/Experience Include:
Demonstrated experience with coordinating/managing virtual, in-person and hybrid events, preferably in a corporate or academic setting
Skill in organizing and prioritizing your workload, with a strong attention to detail
Excellent time management, customer service and communication skills
Proven tracking system/strategy for managing, completing and following up on tasks
Qualifications:
4+ years of conference/event support experience.
High school graduate or equivalent
Intermediate to expert skills in Outlook and Microsoft Office, with specific attention to Excel
Substitution of additional relevant education and/or experience for stated qualifications may be considered.
The annual salary range for these roles is $50-70,000.
The posted salary range represents a general guideline. STScI considers several factors when determining base salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions.
Our excellent benefits include: (https://www.stsci.edu/opportunities/benefits)
12 days of vacation accrued annually, 10 paid holidays, 12 days of sick leave
Employer retirement contribution - direct STScI contribution of 10% of your salary from your first day
Flexible work schedule with healthy work/life balance
Comprehensive medical/dental/vision/prescription plans, and more!
TO APPLY:
Please upload a resume, cover letter and online application using this link:
Apply STScI Event Planner (https://recruiting2.ultipro.com/SPA1004AURA/JobBoard/93330e50-7b3a-4ba8-94f2-6f32360aa4e1/Opportunity/OpportunityDetail?opportunityId=d40f92f4-6280-4c27-9ce3-182e9fe19590)
Applications received by
August 22, 2025
, will receive full consideration. Applications received after this date will be considered until the position is filled.
Explore all career opportunities at
www.stsci.edu/opportunities
Individuals needing assistance with the employment process can contact us at careers@stsci.edu.
#LIHYBRID
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.