Firefly Aerospace
ABOUT FIREFLY AEROSPACE
As an end-to-end responsive space company, Firefly Aerospace is on a mission to enable our world to launch, land, and operate in space - anywhere, anytime. Our small- to medium-lift launch vehicles, lunar landers, and orbital vehicles allow us to service the entire lifecycle of government and commercial missions from low Earth orbit to the Moon and beyond. We utilize carbon composite structures, patented propulsion technologies, and common components across our vehicles to iterate quickly, improve reliability, and deliver payloads at a lower cost.
This position will sit out of our Rocket Ranch in Briggs, Texas.
SUMMARY
As the primary ambassador of Firefly Aerospace at our Briggs, TX facility, the Facilities Services Coordinator III delivers high-touch support for visitors, executives, and team members alike. This role is perfect for a proactive, polished communicator who thrives in a fast-paced, aerospace startup environment and excels at event coordination, guest engagement, and office operations.
RESPONSIBILITIES Collaborate closely with the VP of Marketing, CEO Office, and Chief of Staff to plan and execute tours, investor visits, and VIP events across three Texas campuses. Lead the coordination of event logistics including venue, décor, catering, A/V setup, promotional materials, and swag. Delegate tasks and coordinate with Office Service Coordinators at other sites to ensure smooth event operation and staffing. Provide administrative support to the COO and VP of Production & Operations, including scheduling, correspondence, and preparation of briefing materials. Manage vendor scheduling, process NDA documentation, assist with contract review, and serve as the vendor liaison for on-site coordination. Maintain a strong partnership with the Grab & Go (Canteen) vendor; troubleshoot POS payment issues and menu concerns. Plan and coordinate both on-site and off-site company lunches, employee engagement events, and small gatherings. Oversee ordering and inventory of office supplies; maintain mail and package handling procedures to ensure accurate delivery across the site. Maintain and update seating charts and office layout plans. Support the executive team with small projects, special initiatives, and ad hoc administrative needs. Serve as the first point of contact for colleagues, visitors, and external partners; provide assistance and answer inquiries with professionalism. Provide AV/media setup support, including conference rooms and presentation spaces, collaborating with IT as needed. QUALIFICATIONS
Required
Minimum 3 years of experience in office administration, concierge services, or facilities coordination within a technical or corporate setting. Exceptional interpersonal and communication skills; polished phone, email, and face-to-face presence. Demonstrated ability to manage multiple projects simultaneously with strong attention to detail. Comfort working in a dynamic, fast-paced (sometimes ambiguous) aerospace, R&D, or startup environment. Highly proactive, adaptable, and resourceful; able to anticipate needs and handle unexpected challenges with poise. Advanced proficiency with Microsoft Office (Word, Excel, Outlook, Teams). Professional attitude and flexibility; comfortable with Monday-Friday onsite from 7?AM to 3:30?PM CST, plus occasional overtime. Desired
Bachelor's degree or equivalent administrative experience. Prior event planning experience in corporate or aerospace environments. Experience using Visio or CAD or similar software to maintain seating plans or office layouts. Strong organizational skills with an affinity for process and structure. Passion for aerospace and interest in startup growth culture.
Firefly offers outstanding benefits for our employees, including generous health, dental and vision plans with low plan deductibles, parental leave, educational reimbursement, short term disability, pet Insurance, and flexible PTO options.
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Firefly Aerospace, Inc. is an Equal Opportunity Employer; employment with Firefly is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
As an end-to-end responsive space company, Firefly Aerospace is on a mission to enable our world to launch, land, and operate in space - anywhere, anytime. Our small- to medium-lift launch vehicles, lunar landers, and orbital vehicles allow us to service the entire lifecycle of government and commercial missions from low Earth orbit to the Moon and beyond. We utilize carbon composite structures, patented propulsion technologies, and common components across our vehicles to iterate quickly, improve reliability, and deliver payloads at a lower cost.
This position will sit out of our Rocket Ranch in Briggs, Texas.
SUMMARY
As the primary ambassador of Firefly Aerospace at our Briggs, TX facility, the Facilities Services Coordinator III delivers high-touch support for visitors, executives, and team members alike. This role is perfect for a proactive, polished communicator who thrives in a fast-paced, aerospace startup environment and excels at event coordination, guest engagement, and office operations.
RESPONSIBILITIES Collaborate closely with the VP of Marketing, CEO Office, and Chief of Staff to plan and execute tours, investor visits, and VIP events across three Texas campuses. Lead the coordination of event logistics including venue, décor, catering, A/V setup, promotional materials, and swag. Delegate tasks and coordinate with Office Service Coordinators at other sites to ensure smooth event operation and staffing. Provide administrative support to the COO and VP of Production & Operations, including scheduling, correspondence, and preparation of briefing materials. Manage vendor scheduling, process NDA documentation, assist with contract review, and serve as the vendor liaison for on-site coordination. Maintain a strong partnership with the Grab & Go (Canteen) vendor; troubleshoot POS payment issues and menu concerns. Plan and coordinate both on-site and off-site company lunches, employee engagement events, and small gatherings. Oversee ordering and inventory of office supplies; maintain mail and package handling procedures to ensure accurate delivery across the site. Maintain and update seating charts and office layout plans. Support the executive team with small projects, special initiatives, and ad hoc administrative needs. Serve as the first point of contact for colleagues, visitors, and external partners; provide assistance and answer inquiries with professionalism. Provide AV/media setup support, including conference rooms and presentation spaces, collaborating with IT as needed. QUALIFICATIONS
Required
Minimum 3 years of experience in office administration, concierge services, or facilities coordination within a technical or corporate setting. Exceptional interpersonal and communication skills; polished phone, email, and face-to-face presence. Demonstrated ability to manage multiple projects simultaneously with strong attention to detail. Comfort working in a dynamic, fast-paced (sometimes ambiguous) aerospace, R&D, or startup environment. Highly proactive, adaptable, and resourceful; able to anticipate needs and handle unexpected challenges with poise. Advanced proficiency with Microsoft Office (Word, Excel, Outlook, Teams). Professional attitude and flexibility; comfortable with Monday-Friday onsite from 7?AM to 3:30?PM CST, plus occasional overtime. Desired
Bachelor's degree or equivalent administrative experience. Prior event planning experience in corporate or aerospace environments. Experience using Visio or CAD or similar software to maintain seating plans or office layouts. Strong organizational skills with an affinity for process and structure. Passion for aerospace and interest in startup growth culture.
Firefly offers outstanding benefits for our employees, including generous health, dental and vision plans with low plan deductibles, parental leave, educational reimbursement, short term disability, pet Insurance, and flexible PTO options.
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Firefly Aerospace, Inc. is an Equal Opportunity Employer; employment with Firefly is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.