The Salvation Army
Administrative Assistant/Grant Writer
The Salvation Army, Tehachapi, California, United States, 93582
Description
OVERVIEW:
This position is directly responsible to the Service Extension Director and assists in the total operation and function of Service Extension Department. This position is responsible for assigned accounting tasks on behalf of the Service Extension Department. This position is also responsible to write and submit grant proposals and grant reports on behalf of the Service Extension Department.
DUTIES AND RESPONSIBILITIES:
Administrative Duties:
Input into the finance programs; AP Workflow and kettle program
Receive and review deposit information from units and resubmit to the finance department
Enter data for various ledgers, journals, revenue deposits, etc.
Maintain computerized A/P. A/R and checkbook modules to review and process invoices, statements, check requests, and expense reimbursements for payment
Review various transactions for accuracy, proper coding
Code and/or review revenue and expense coding on vouchers, invoices, and petty cash charges
Maintain up-to-date vendor/ unit files
Provide technical assistance in monthly, quarterly, and annual G/L closings
Provide assistance with external and internal audits
Grant Writing Duties:
Review literature funds available through grants from governmental agencies and private foundations
Discuss program requirements and sources of funds available
Confers regularly with personnel affected by the proposed program to develop program goals and objectives, outline how funds are to be used, and explain procedures necessary to obtain funding
Write and submit grant applications
Meet with representatives of funding source
Submit proposals to officials for approval
Direct and coordinate evaluation and monitoring of grant-funded programs and write specifications for evaluation or monitoring of programs by an outside agency
Write and submit periodic reports to comply with grant requirements
Maintain up-to-date master files on grants
Monitor paperwork connected with grant-funded programs
Maintain and report relationships with funding agencies
Other related duties as required
EDUCATION AND EXPERIENCE:
High school diploma or equivalent (required)
CA Driver's license (required)
Experience as an Administrative Assistant (preferred)
Bachelor’s degree (preferred)
Experience with Microsoft programs
Experience in accounting
SKILLS AND ABILITIES:
Detail oriented
Self-starter
Team player
Great communication skills
Ability to maintain confidentiality
Ability to multi-task
Ability to work independently and with minimum of supervision
Knowledge of accounting software (preferred)
PHYSICAL REQUIREMENTS:
Ability to lift up to 25 lbs. (usually file boxes)
Labor intensive jobs should have more here
EQUIPMENT USED:
Modern Office Equipment and Relevant Software
ADA Statement:
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
Acknowledgment of Religious Purposes of The Salvation Army:
Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
At-Will:
Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.
Qualifications
Education
Required
High School or Equivalent or better
Preferred
Bachelors or better
Licenses & Certifications
Required
Driver's License
Experience
Preferred
Experience in accounting
Experience with Microsoft programs
Experience as an Administrative Assistant
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
OVERVIEW:
This position is directly responsible to the Service Extension Director and assists in the total operation and function of Service Extension Department. This position is responsible for assigned accounting tasks on behalf of the Service Extension Department. This position is also responsible to write and submit grant proposals and grant reports on behalf of the Service Extension Department.
DUTIES AND RESPONSIBILITIES:
Administrative Duties:
Input into the finance programs; AP Workflow and kettle program
Receive and review deposit information from units and resubmit to the finance department
Enter data for various ledgers, journals, revenue deposits, etc.
Maintain computerized A/P. A/R and checkbook modules to review and process invoices, statements, check requests, and expense reimbursements for payment
Review various transactions for accuracy, proper coding
Code and/or review revenue and expense coding on vouchers, invoices, and petty cash charges
Maintain up-to-date vendor/ unit files
Provide technical assistance in monthly, quarterly, and annual G/L closings
Provide assistance with external and internal audits
Grant Writing Duties:
Review literature funds available through grants from governmental agencies and private foundations
Discuss program requirements and sources of funds available
Confers regularly with personnel affected by the proposed program to develop program goals and objectives, outline how funds are to be used, and explain procedures necessary to obtain funding
Write and submit grant applications
Meet with representatives of funding source
Submit proposals to officials for approval
Direct and coordinate evaluation and monitoring of grant-funded programs and write specifications for evaluation or monitoring of programs by an outside agency
Write and submit periodic reports to comply with grant requirements
Maintain up-to-date master files on grants
Monitor paperwork connected with grant-funded programs
Maintain and report relationships with funding agencies
Other related duties as required
EDUCATION AND EXPERIENCE:
High school diploma or equivalent (required)
CA Driver's license (required)
Experience as an Administrative Assistant (preferred)
Bachelor’s degree (preferred)
Experience with Microsoft programs
Experience in accounting
SKILLS AND ABILITIES:
Detail oriented
Self-starter
Team player
Great communication skills
Ability to maintain confidentiality
Ability to multi-task
Ability to work independently and with minimum of supervision
Knowledge of accounting software (preferred)
PHYSICAL REQUIREMENTS:
Ability to lift up to 25 lbs. (usually file boxes)
Labor intensive jobs should have more here
EQUIPMENT USED:
Modern Office Equipment and Relevant Software
ADA Statement:
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
Acknowledgment of Religious Purposes of The Salvation Army:
Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army’s religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
At-Will:
Any employment relationship with this organization is of an “at-will” nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this “at will” employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.
Qualifications
Education
Required
High School or Equivalent or better
Preferred
Bachelors or better
Licenses & Certifications
Required
Driver's License
Experience
Preferred
Experience in accounting
Experience with Microsoft programs
Experience as an Administrative Assistant
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.