Addison Group
Role:
Senior Billing Specialist Location:
New York, NY Salary:
$105,000 - $110,0000 / Annually A midtown law firm is seeking a Sr. Billing Coordinator performs full-cycle billing operations. Responsibilities include monitoring and following up on unbilled inventory (WIP) and the preparation of invoices, along with monitoring accounts receivable and following up on past-due collections. The Sr. Billing Coordinator supports the achievement of the Firms monthly/quarterly/annual revenue targets and other departmental goals, while ensuring compliance with Weil billing and collections policies, and client guidelines. The Sr. Billing Coordinator will work independently, mentor junior staff, and handle matters of varying complexity across all areas of the revenue cycle, on behalf of their assigned partners. Primary Responsibilities and/or Essential functions: Provide high quality support to assigned Billing Partners and act as a trusted advisor in all aspects of the billing cycle (Billing & Collections). Monitor and follow up on unbilled inventory (WIP) and accounts receivable (AR). Track and forecast monthly billings and collections based on feedback from assigned Partners and clients. Review proformas prior to distribution to Billing Partners to ensure accuracy and compliance with guidelines and agreed billing arrangements. Responsible for drafting/editing invoices based on mark-ups/instructions, including: Write-off processing: Obtain and document approvals in accordance with firm policies and procedures. Time/cost transfer: Investigate appropriateness of billable entries. Time entry narrative changes: Additions, corrections, and deletions. Prepare draft and final invoices . Document distribution to clients before posting in the Firms financial system. File all relevant backup documentation under each invoice when posting. Track and report on the status of bills that are electronically submitted. Troubleshoot issues and work to address rejections causing delays. Proactively communicate changes in client policies to timekeepers. Monitor unallocated cash receipts and on-account funds on assigned client matters. Facilitate timely decisions to apply funds, or refund to clients. Complete monthly billing and collections forecasts within 3e, and other monthly reporting assignments in a timely manner. Respond quickly and accurately to all billing related requests and inquiries. Assist with the development, testing, and documentation of new processes and software relating to revenue operations. Work closely with Manager and Department Leadership to devise plans for collections follow-up, and initiate direct contact with clients. Review partially paid invoices, research and summarize the reasons for the partial payment, and prepare a plan of action for the Billing Partner. Assist with the mentoring and development of junior staff members. Ad Hoc projects and any additional responsibilities as required by management. Knowledge, Skills & Abilities: 4+ yearsrevenue operations experience, primarily Billing,in a law firm or professional services environment. Experience withElite 3e Financial System a plus.Experience with e-billing hub and e-billing platforms, such as; Collaborati, Legal X, Tymetrix, Legal Exchange, Counselink, Sergenti Tracker also a plus. Technical Skills: Proficiency in MS Office, including advanced Excel and Word. Strong math and numeracy skills. Solid business acumen, and ability to act as a trusted advisor. Exhibits strong judgment, critical thinking capabilities, and effective problem solving. Developing capabilities in reporting/data analysis. An effective communicator, serves as a point of escalation and someone who can provide guidance to junior team members. Excellent follow up skills. Takes the initiative, is self-motivated, and sets a positive example. Education/Certifications: Bachelors degree preferred. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan.Also offers generous paid time off and holidays. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. IND 002-003 #J-18808-Ljbffr
Senior Billing Specialist Location:
New York, NY Salary:
$105,000 - $110,0000 / Annually A midtown law firm is seeking a Sr. Billing Coordinator performs full-cycle billing operations. Responsibilities include monitoring and following up on unbilled inventory (WIP) and the preparation of invoices, along with monitoring accounts receivable and following up on past-due collections. The Sr. Billing Coordinator supports the achievement of the Firms monthly/quarterly/annual revenue targets and other departmental goals, while ensuring compliance with Weil billing and collections policies, and client guidelines. The Sr. Billing Coordinator will work independently, mentor junior staff, and handle matters of varying complexity across all areas of the revenue cycle, on behalf of their assigned partners. Primary Responsibilities and/or Essential functions: Provide high quality support to assigned Billing Partners and act as a trusted advisor in all aspects of the billing cycle (Billing & Collections). Monitor and follow up on unbilled inventory (WIP) and accounts receivable (AR). Track and forecast monthly billings and collections based on feedback from assigned Partners and clients. Review proformas prior to distribution to Billing Partners to ensure accuracy and compliance with guidelines and agreed billing arrangements. Responsible for drafting/editing invoices based on mark-ups/instructions, including: Write-off processing: Obtain and document approvals in accordance with firm policies and procedures. Time/cost transfer: Investigate appropriateness of billable entries. Time entry narrative changes: Additions, corrections, and deletions. Prepare draft and final invoices . Document distribution to clients before posting in the Firms financial system. File all relevant backup documentation under each invoice when posting. Track and report on the status of bills that are electronically submitted. Troubleshoot issues and work to address rejections causing delays. Proactively communicate changes in client policies to timekeepers. Monitor unallocated cash receipts and on-account funds on assigned client matters. Facilitate timely decisions to apply funds, or refund to clients. Complete monthly billing and collections forecasts within 3e, and other monthly reporting assignments in a timely manner. Respond quickly and accurately to all billing related requests and inquiries. Assist with the development, testing, and documentation of new processes and software relating to revenue operations. Work closely with Manager and Department Leadership to devise plans for collections follow-up, and initiate direct contact with clients. Review partially paid invoices, research and summarize the reasons for the partial payment, and prepare a plan of action for the Billing Partner. Assist with the mentoring and development of junior staff members. Ad Hoc projects and any additional responsibilities as required by management. Knowledge, Skills & Abilities: 4+ yearsrevenue operations experience, primarily Billing,in a law firm or professional services environment. Experience withElite 3e Financial System a plus.Experience with e-billing hub and e-billing platforms, such as; Collaborati, Legal X, Tymetrix, Legal Exchange, Counselink, Sergenti Tracker also a plus. Technical Skills: Proficiency in MS Office, including advanced Excel and Word. Strong math and numeracy skills. Solid business acumen, and ability to act as a trusted advisor. Exhibits strong judgment, critical thinking capabilities, and effective problem solving. Developing capabilities in reporting/data analysis. An effective communicator, serves as a point of escalation and someone who can provide guidance to junior team members. Excellent follow up skills. Takes the initiative, is self-motivated, and sets a positive example. Education/Certifications: Bachelors degree preferred. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan.Also offers generous paid time off and holidays. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. IND 002-003 #J-18808-Ljbffr