Buchanan Group
Event Coordinator Monumental Weddings and Events
Buchanan Group, Indianapolis, Indiana, us, 46262
Monumental Weddings and Events is looking for a driven, service-minded Event Coordinator to join our team. We’re seeking someone with strong follow-through, excellent communication skills, and a passion for building memorable experiences. If you're naturally organized, client-focused, and confident handling both the sales and execution sides of events — let’s talk.
We operate in a space unlike any other — literally. Monumental Weddings and Events is the leading venue in the Indianapolis funeral and cemetery industry. We’ve been featured in print, online, and on television, and we’ve built a name for ourselves by creating unforgettable events in one-of-a-kind spaces.
What You’ll Do
Sales + Client Management
Respond to event and wedding leads within 1 business day via The Knot, WeddingWire, Tripleseat, and more.
Schedule and lead venue tours with prospective clients.
Track leads and client interactions using Tripleseat and other tools.
Assist the Weddings & Events Manager to manage contracts, booking confirmations, and event planning meetings.
Assist the Weddings & Events Manager to upsell services such as bar packages, add-ons, and day-of coordination.
Event Execution + Vendor Coordination
Act as the primary point of contact on event days, ensuring everything runs smoothly.
Coordinate directly with clients and vendors before and during the event.
Lead planning and logistics meetings.
Assist with setup, timelines, and general execution of weddings and private events.
Marketing + Social Media
Post 3–4 times per week across Facebook, Instagram, and TikTok (including reels).
Collaborate with our VP of Marketing on promotional materials.
Gather and upload photos from past events for marketing use.
What We’re Looking For
2+ years of experience in event coordination, venue sales, or hospitality.
A clear, professional communicator who thrives in fast-paced environments.
Someone who is organized, resourceful, and confident juggling multiple events.
Familiarity with Tripleseat or event management tools is a plus.
Strong understanding of social media platforms and content creation.
Work Environment
This is an on-site position based at Monumental Weddings and Events in Indianapolis.
Must be able to stand and walk for extended periods during tours, event setups, and coordination.
Requires flexible scheduling, including evenings, weekends, and holidays, based on the event calendar.
Regular use of a computer and office equipment for email communication, scheduling, and CRM systems.
Must be able to lift and carry items up to 50 pounds, including event materials such as linens, décor, and bar supplies.
Fast-paced, client-facing environment requiring strong multitasking and problem-solving skills.
Work Perks + Benefits:
Health insurance – Medical, Dental & Vision
Disability insurance
Life insurance
Flexible spending account and/or Health Savings Account
Paid time off
401(k) matching
Employee Discounts
Tuition reimbursement
Wellness Reimbursement program
If you’re proactive, organized, and ready to grow with a unique and creative events team — we’d love to meet you.
We operate in a space unlike any other — literally. Monumental Weddings and Events is the leading venue in the Indianapolis funeral and cemetery industry. We’ve been featured in print, online, and on television, and we’ve built a name for ourselves by creating unforgettable events in one-of-a-kind spaces.
What You’ll Do
Sales + Client Management
Respond to event and wedding leads within 1 business day via The Knot, WeddingWire, Tripleseat, and more.
Schedule and lead venue tours with prospective clients.
Track leads and client interactions using Tripleseat and other tools.
Assist the Weddings & Events Manager to manage contracts, booking confirmations, and event planning meetings.
Assist the Weddings & Events Manager to upsell services such as bar packages, add-ons, and day-of coordination.
Event Execution + Vendor Coordination
Act as the primary point of contact on event days, ensuring everything runs smoothly.
Coordinate directly with clients and vendors before and during the event.
Lead planning and logistics meetings.
Assist with setup, timelines, and general execution of weddings and private events.
Marketing + Social Media
Post 3–4 times per week across Facebook, Instagram, and TikTok (including reels).
Collaborate with our VP of Marketing on promotional materials.
Gather and upload photos from past events for marketing use.
What We’re Looking For
2+ years of experience in event coordination, venue sales, or hospitality.
A clear, professional communicator who thrives in fast-paced environments.
Someone who is organized, resourceful, and confident juggling multiple events.
Familiarity with Tripleseat or event management tools is a plus.
Strong understanding of social media platforms and content creation.
Work Environment
This is an on-site position based at Monumental Weddings and Events in Indianapolis.
Must be able to stand and walk for extended periods during tours, event setups, and coordination.
Requires flexible scheduling, including evenings, weekends, and holidays, based on the event calendar.
Regular use of a computer and office equipment for email communication, scheduling, and CRM systems.
Must be able to lift and carry items up to 50 pounds, including event materials such as linens, décor, and bar supplies.
Fast-paced, client-facing environment requiring strong multitasking and problem-solving skills.
Work Perks + Benefits:
Health insurance – Medical, Dental & Vision
Disability insurance
Life insurance
Flexible spending account and/or Health Savings Account
Paid time off
401(k) matching
Employee Discounts
Tuition reimbursement
Wellness Reimbursement program
If you’re proactive, organized, and ready to grow with a unique and creative events team — we’d love to meet you.