The University of Texas at Austin
Human Resources Student Associate, Cockrell School of Engineering
The University of Texas at Austin, Austin, Texas, us, 78716
Job Posting Title:
Human Resources Student Associate, Cockrell School of Engineering
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Hiring Department: Cockrell School of Engineering ----
Position Open To: All Applicants ----
Weekly Scheduled Hours: 20 ----
FLSA Status: To Be Determined at Offer ----
Earliest Start Date: Ongoing ----
Position Duration: Expected to Continue ----
Location: UT MAIN CAMPUS ----
Job Details: General Notes
As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
Purpose
The Cockrell School of Engineering is seeking a motivated and detail-oriented student to assist the CSE Dean's Office Human Resources for up to 20 hours per week. The Human Resources Student Associate will support various HR functions, including administrative tasks, data management, and communication with employees. This position provides an opportunity to gain hands-on experience in HR operations within an academic environment.
This position may be hired as either an undergraduate or a graduate Student Associate.
This position is open for Fall 2025 and will continue throughout the future semesters, including Summer.
Responsibilities
Data Entry, Reporting, and Documentation: Assist with maintaining and updating the HR wiki page, ensuring that policies, procedures, and other information are accurate and up to date
Create or revise HR-related documentation and guides to ensure clarity and ease of use for employees
Generate and review standard reports in Workday, including but not limited to headcount, timecard, and training completion reports
Ensure the accuracy and integrity of employee data in HR systems by performing regular data entry and updates
Assist in compiling and organizing HR data for analysis or reporting purposes
Administrative and HR Process Support:
Respond to simple employee inquiries via email, providing helpful and timely responses and directing respondents to human resources and/or payroll tools and resources
Provide administrative support to the CSE HR team by assisting with filing, maintaining calendars, and assisting with routine office tasks as needed
Assist in ensuring deadlines are tracked and communicated, especially key milestones
Assist in organizing and maintaining accurate files of the CSE Depts/ORUS/DOE employee personnel files and other HR related documents
Onboarding Support:
Support the CSE HR Team in the onboarding process for new employees by preparing welcome emails, assisting with paperwork collection, and ensuring a welcoming employment experience for new hires
Organize, file, and maintain both physical and digital HR records in compliance with departmental standards
Project Assistance:
Assist with data analysis, compiling survey results, tracking project timelines, and helping to report on HR metrics
Performs other related duties as assigned
Required Qualifications
Currently enrolled student in good academic standing
Basic proficiency with Microsoft Office Suite (Word, Excel, etc.) and familiarity with HR software systems (e.g., Workday), a plus
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to handle confidential information with professionalism and discretion
Willingness to learn and take initiative in a fast-paced work environment
Preferred Qualifications
Interest in pursuing a career in Human Resources or a related field
Previous office or administrative experience
Availability to work a minimum of 15 hours per week
Ability to work up to 3 hours in a given shift
Salary Range
Undergraduate Student Associate: $12 per hour
Graduate Student Associate: $15 per hour
Compensation based on the university student employment pay scale.
Working Conditions
Work is performed in standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Work Shift
Up to 20 hours per week; Standard work schedule within Monday - Friday, 8:00 a.m. - 5:00 p.m.
Required Materials
Resume/CV
Letter of interest
3 references with their contact information; at least one reference should be from a supervisor or professor
Important for applicants who are NOT current university employees or contingent workers:
You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:
As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.
Employment Eligibility: Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.
Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Hiring Department: Cockrell School of Engineering ----
Position Open To: All Applicants ----
Weekly Scheduled Hours: 20 ----
FLSA Status: To Be Determined at Offer ----
Earliest Start Date: Ongoing ----
Position Duration: Expected to Continue ----
Location: UT MAIN CAMPUS ----
Job Details: General Notes
As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
Purpose
The Cockrell School of Engineering is seeking a motivated and detail-oriented student to assist the CSE Dean's Office Human Resources for up to 20 hours per week. The Human Resources Student Associate will support various HR functions, including administrative tasks, data management, and communication with employees. This position provides an opportunity to gain hands-on experience in HR operations within an academic environment.
This position may be hired as either an undergraduate or a graduate Student Associate.
This position is open for Fall 2025 and will continue throughout the future semesters, including Summer.
Responsibilities
Data Entry, Reporting, and Documentation: Assist with maintaining and updating the HR wiki page, ensuring that policies, procedures, and other information are accurate and up to date
Create or revise HR-related documentation and guides to ensure clarity and ease of use for employees
Generate and review standard reports in Workday, including but not limited to headcount, timecard, and training completion reports
Ensure the accuracy and integrity of employee data in HR systems by performing regular data entry and updates
Assist in compiling and organizing HR data for analysis or reporting purposes
Administrative and HR Process Support:
Respond to simple employee inquiries via email, providing helpful and timely responses and directing respondents to human resources and/or payroll tools and resources
Provide administrative support to the CSE HR team by assisting with filing, maintaining calendars, and assisting with routine office tasks as needed
Assist in ensuring deadlines are tracked and communicated, especially key milestones
Assist in organizing and maintaining accurate files of the CSE Depts/ORUS/DOE employee personnel files and other HR related documents
Onboarding Support:
Support the CSE HR Team in the onboarding process for new employees by preparing welcome emails, assisting with paperwork collection, and ensuring a welcoming employment experience for new hires
Organize, file, and maintain both physical and digital HR records in compliance with departmental standards
Project Assistance:
Assist with data analysis, compiling survey results, tracking project timelines, and helping to report on HR metrics
Performs other related duties as assigned
Required Qualifications
Currently enrolled student in good academic standing
Basic proficiency with Microsoft Office Suite (Word, Excel, etc.) and familiarity with HR software systems (e.g., Workday), a plus
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to handle confidential information with professionalism and discretion
Willingness to learn and take initiative in a fast-paced work environment
Preferred Qualifications
Interest in pursuing a career in Human Resources or a related field
Previous office or administrative experience
Availability to work a minimum of 15 hours per week
Ability to work up to 3 hours in a given shift
Salary Range
Undergraduate Student Associate: $12 per hour
Graduate Student Associate: $15 per hour
Compensation based on the university student employment pay scale.
Working Conditions
Work is performed in standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Work Shift
Up to 20 hours per week; Standard work schedule within Monday - Friday, 8:00 a.m. - 5:00 p.m.
Required Materials
Resume/CV
Letter of interest
3 references with their contact information; at least one reference should be from a supervisor or professor
Important for applicants who are NOT current university employees or contingent workers:
You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:
As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.
Employment Eligibility: Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.
Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
----
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]
----
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.