Kennesaw State University
About Us
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU!
Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Responsible for supporting and overseeing various functions of the Purchasing Card (P-Card) Program. Responsible for auditing and reviewing transactions, ensuring policy compliance, providing training and customer support, maintaining program documentation, and processing vendor registration forms. Supports internal control assessments and ongoing program monitoring.
Responsibilities
KEY RESPONSIBILITIES: 1. Resolves cardholder issues and troubleshoot system-related problems 2. Assists in maintaining and updating P-Card policies, procedures, manuals, trainings, and forms 3. Audits transaction documentation to ensure compliance with university and state auditing standards 4. Conducts one-on-one and group training for new cardholders and provide refresher sessions as needed 5. Identifies and implements process improvements to enhance program efficiency and effectiveness 6. Provides administrative and clerical support to program leadership 7. Processes vendor registration forms and maintains the vendor database to ensure accuracy and compliance 8. Assists vendors with registration and updates to their profiles 9. Conducts financial compliance reviews related to food purchases, delegations, and internal controls 10. Collaborates with other USG institutions, Board of Regents, and State Purchasing as needed for cross-institutional activities
Required Qualifications
Educational Requirements Bachelor's degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience
Other Required Qualifications Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire
Required Experience One (1) year of related work experience
Preferred Qualifications
Preferred Educational Qualifications An undergraduate or advanced degree from an accredited institution of higher education in Business or related field
Preferred Experience Experience with USG/State of Georgia procurement policies and systems. Experience providing administrative support to department leadership and large teams
Knowledge, Skills, & Abilities
ABILITIES Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Detail-oriented with the ability to process data entry quickly and accurately
KNOWLEDGE Knowledge of accounting principles and procurement processes Strong understanding of financial systems and compliance requirements
SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Effective team player, flexible, quick learner, and self-motivated Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.
Other Information
This is not a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position may travel 1% - 24% of the time
Background Check
Credit Report Standard Enhanced Education
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU!
Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Responsible for supporting and overseeing various functions of the Purchasing Card (P-Card) Program. Responsible for auditing and reviewing transactions, ensuring policy compliance, providing training and customer support, maintaining program documentation, and processing vendor registration forms. Supports internal control assessments and ongoing program monitoring.
Responsibilities
KEY RESPONSIBILITIES: 1. Resolves cardholder issues and troubleshoot system-related problems 2. Assists in maintaining and updating P-Card policies, procedures, manuals, trainings, and forms 3. Audits transaction documentation to ensure compliance with university and state auditing standards 4. Conducts one-on-one and group training for new cardholders and provide refresher sessions as needed 5. Identifies and implements process improvements to enhance program efficiency and effectiveness 6. Provides administrative and clerical support to program leadership 7. Processes vendor registration forms and maintains the vendor database to ensure accuracy and compliance 8. Assists vendors with registration and updates to their profiles 9. Conducts financial compliance reviews related to food purchases, delegations, and internal controls 10. Collaborates with other USG institutions, Board of Regents, and State Purchasing as needed for cross-institutional activities
Required Qualifications
Educational Requirements Bachelor's degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience
Other Required Qualifications Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire
Required Experience One (1) year of related work experience
Preferred Qualifications
Preferred Educational Qualifications An undergraduate or advanced degree from an accredited institution of higher education in Business or related field
Preferred Experience Experience with USG/State of Georgia procurement policies and systems. Experience providing administrative support to department leadership and large teams
Knowledge, Skills, & Abilities
ABILITIES Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Detail-oriented with the ability to process data entry quickly and accurately
KNOWLEDGE Knowledge of accounting principles and procurement processes Strong understanding of financial systems and compliance requirements
SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Effective team player, flexible, quick learner, and self-motivated Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.
Other Information
This is not a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position may travel 1% - 24% of the time
Background Check
Credit Report Standard Enhanced Education
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf