Volunteers of America National Services
Accounts Payable Manager
Volunteers of America National Services, Eden Prairie, Minnesota, United States, 55344
Volunteers of America National Services is seeking an
Accounts Payable Manager
to join our team who is responsible for Accounts Payable functions for all of Volunteers of America National Services.
Schedule: Monday-Friday 8:00 AM-5:00 PM (Fully Onsite)
Location: 7485 Office Ridge Cir, Eden Prairie, MN 55344
Salary: $90,000-$110,000 (Based on Experience)
About the Job:
The Accounts Payable Manager is primarily responsible for management of the Accounts Payable process for all of Volunteers of America National Services. This includes oversight of the entry of Accounts Payable invoices for all of Volunteers of America National Services, processing Accounts Payable checks for all Volunteers of America National Services facilities, and monitoring the facility A/P personnel to ensure compliance with the A/P process. It also includes responsibility to direct and assist with problematic A/P issues.
Benefit Highlights:
403(b) Retirement Plan Career scholarships; Continuing career education and leadership programs; Medical, Dental and Vision Insurance Paid Time Off (Vacation, Holiday & Sick Days) NetSpend - Get paid early: Tap into 50% of your earnings before payday
Essentials:
Weekly - Accounts Payable Invoice Processing: •Review invoices for accurate coding and proper approval. •Working with the A/P Specialist, ensure that all approved invoices are entered into the A/P system. •Review A/P batches for accuracy before they are posted. •Reconcile vendor statements and coordinate with vendor contacts to reconcile and settle any differences. •Monitor personnel expense reports for accuracy and highlight any activity that may not be appropriate business expenses. Weekly - Accounts Payable Check Processing: •Create file for US Bank of payments to be made via electronic funds transfer. •Print checks for all facilities and Eden Prairie Office; Reviews checks prior to mailing for accuracy and completeness. •Review and ensure that all checks are mailed on time with proper backup when printed. •Work closely with facility A/P personnel to ensure that the established A/P processes are followed fund transfers when appropriate. •Maintain vendor master and other vendor files and file paid invoices. •Investigate and respond to vendors' inquiries regarding late or missing payments.
Monthly: •Generate Accounts Payable reports for distribution to the accounting staff. •Maintain ledgers of costs associated with particular general ledger accounts to assist in financial statement preparation, budgeting process, cost reports and audit. •Prepare reconciliation of the controlled disbursement portion of the bank account. •Monitor outstanding checks and work with facility personnel to determine whether checks should be voided or re-issued. •Track the number of checks mailed monthly for all facilities for the purpose of allocating postage costs.
Facility Resource •Supervise A/P staff by providing guidance, support, and oversight of daily operations; ensure workload is distributed appropriately, performance expectations are met, and team members are trained and developed effectively. •Monitor facility A/P to ensure consistent adherence to the A/P processes and deadlines. Provide direction and guidance when necessary. •Reconcile problematic vendor accounts for facilities to avoid penalties and/or cancellations. •Assist facility A/P personnel with special requests, including voiding and re-issuing checks, checking on cleared checks, etc. •When problems with vendors arise, negotiate penalty reversals, payment terms, or final charges. Finance outcomes not favorable to VOANS need approval from the Healthcare Controller and/or the Vice President of Healthcare Finance.
Required Qualifications:
•Bachelor's degree in accounting or business administration required. •Five (5) years of experience within Accounts Payable function. •Three (3) years of supervisory experience. •Experience with Quadient AP and NetSuite systems preferred.
At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations' shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best
#LI-NM1
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Accounts Payable Manager
to join our team who is responsible for Accounts Payable functions for all of Volunteers of America National Services.
Schedule: Monday-Friday 8:00 AM-5:00 PM (Fully Onsite)
Location: 7485 Office Ridge Cir, Eden Prairie, MN 55344
Salary: $90,000-$110,000 (Based on Experience)
About the Job:
The Accounts Payable Manager is primarily responsible for management of the Accounts Payable process for all of Volunteers of America National Services. This includes oversight of the entry of Accounts Payable invoices for all of Volunteers of America National Services, processing Accounts Payable checks for all Volunteers of America National Services facilities, and monitoring the facility A/P personnel to ensure compliance with the A/P process. It also includes responsibility to direct and assist with problematic A/P issues.
Benefit Highlights:
403(b) Retirement Plan Career scholarships; Continuing career education and leadership programs; Medical, Dental and Vision Insurance Paid Time Off (Vacation, Holiday & Sick Days) NetSpend - Get paid early: Tap into 50% of your earnings before payday
Essentials:
Weekly - Accounts Payable Invoice Processing: •Review invoices for accurate coding and proper approval. •Working with the A/P Specialist, ensure that all approved invoices are entered into the A/P system. •Review A/P batches for accuracy before they are posted. •Reconcile vendor statements and coordinate with vendor contacts to reconcile and settle any differences. •Monitor personnel expense reports for accuracy and highlight any activity that may not be appropriate business expenses. Weekly - Accounts Payable Check Processing: •Create file for US Bank of payments to be made via electronic funds transfer. •Print checks for all facilities and Eden Prairie Office; Reviews checks prior to mailing for accuracy and completeness. •Review and ensure that all checks are mailed on time with proper backup when printed. •Work closely with facility A/P personnel to ensure that the established A/P processes are followed fund transfers when appropriate. •Maintain vendor master and other vendor files and file paid invoices. •Investigate and respond to vendors' inquiries regarding late or missing payments.
Monthly: •Generate Accounts Payable reports for distribution to the accounting staff. •Maintain ledgers of costs associated with particular general ledger accounts to assist in financial statement preparation, budgeting process, cost reports and audit. •Prepare reconciliation of the controlled disbursement portion of the bank account. •Monitor outstanding checks and work with facility personnel to determine whether checks should be voided or re-issued. •Track the number of checks mailed monthly for all facilities for the purpose of allocating postage costs.
Facility Resource •Supervise A/P staff by providing guidance, support, and oversight of daily operations; ensure workload is distributed appropriately, performance expectations are met, and team members are trained and developed effectively. •Monitor facility A/P to ensure consistent adherence to the A/P processes and deadlines. Provide direction and guidance when necessary. •Reconcile problematic vendor accounts for facilities to avoid penalties and/or cancellations. •Assist facility A/P personnel with special requests, including voiding and re-issuing checks, checking on cleared checks, etc. •When problems with vendors arise, negotiate penalty reversals, payment terms, or final charges. Finance outcomes not favorable to VOANS need approval from the Healthcare Controller and/or the Vice President of Healthcare Finance.
Required Qualifications:
•Bachelor's degree in accounting or business administration required. •Five (5) years of experience within Accounts Payable function. •Three (3) years of supervisory experience. •Experience with Quadient AP and NetSuite systems preferred.
At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations' shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best
#LI-NM1
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.