Empirical Systems Aerospace Inc
Contracts Administrator
Empirical Systems Aerospace Inc, San Luis Obispo, California, us, 93403
Contracts Administrator
Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services.
At ESAero, we don’t just build products, we engineer solutions that propel
the aerospace industry forward.
This position is fully on-site at ESAero in San Luis Obispo, CA
The Contracts Administrator will create and review industry contract agreements. The duties will include negotiating terms and conditions with each party, analyzing potential risks involved with subcontract clauses, helping vendors, employees and leadership better understand and comply with the requirements. The Contracts Administrator will manage the process for contractual documents proceeding efficiently through review and approval processes with the goal of maximizing financial and operational performance and minimizing risk.
Review and/or prepare subcontracts, contracts, agreements, amendments, change orders, business proposals, non-disclosure agreements, rental agreements and other contractual documents.
Take sufficient steps to identify project risks
Liaise with and support the Project Managers to ensure the project is executed in compliance with terms and conditions
Participate in the development of new business proposals, ensuring compliance with terms and conditions.
Ensure compliance with the company’s policies, standards, and procedures
Prepare and review subcontracts in cooperation with Supply Chain and Procurement, insuring flow down of requirements
Prepare monthly project reports and make presentations at meetings
Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors and Customers
Assess and prepare claims from suppliers
Manage contract closeout procedures
Confer with counsel and leadership on items out of the ordinary or carrying significant risk
Support supply chain in supplier and vendor certification and compliance
Assist in debriefings, resolving disputes, claims, litigation and settlements
Ensure completeness of contract files and records.
Required Qualifications
BA/BS degree in contract management, business management, procurement, law or a related field preferred
A minimum of 5 years’ experience in any combination of the following areas: contracts, subcontracts or purchasing.
US Citizenship Required
Demonstrated experience in Project Contract Administration required
Ability to read, analyze, and interpret contractual and legal documents, financial reports and technical documents
Excellent verbal and written communication skills
Must possess excellent organizational skills, problem solving, and decision-making skills.
A working knowledge of federal government procurement procedures
Good understanding of Federal Acquisition Regulations, industrial standard operating procedures (SOPs) and occupational, industrial regulations and law
Ability to maintain integrity and confidentiality while working with purchasing information and other pertinent sensitive information.
Excellent computer skills is a must, including a variety of software applications; tracking/scheduling software and Microsoft Products
Time management, organization, and problem-solving skills
Detail oriented
Desirable Qualifications and Skills
Certified Professional Contract Manager (CPCM) certification desired
Knowledge of operations, program management, project management, product development, and procurement desired
Expertise working with cross-functional teams
Experience in aerospace preferred
Preferred familiar with ISO9001/AS9100
Advanced understanding of purchasing and supply chain procedures
Comprehensive Benefits & Perks:
Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.
Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.
Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.
Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.
Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.
Retirement Savings: 401(k) with a company match to support your financial future.
Paid Holidays: Enjoy 9 paid holidays throughout the year.
Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.
Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!
ESAero is an equal opportunity employer.
E-Verify participation required for employment.
Must present proof of authorization to work in the United States.
Must be able to pass background check.
Hiring Range: $75,000-$95,000 annual salary (DOE)
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Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services.
At ESAero, we don’t just build products, we engineer solutions that propel
the aerospace industry forward.
This position is fully on-site at ESAero in San Luis Obispo, CA
The Contracts Administrator will create and review industry contract agreements. The duties will include negotiating terms and conditions with each party, analyzing potential risks involved with subcontract clauses, helping vendors, employees and leadership better understand and comply with the requirements. The Contracts Administrator will manage the process for contractual documents proceeding efficiently through review and approval processes with the goal of maximizing financial and operational performance and minimizing risk.
Review and/or prepare subcontracts, contracts, agreements, amendments, change orders, business proposals, non-disclosure agreements, rental agreements and other contractual documents.
Take sufficient steps to identify project risks
Liaise with and support the Project Managers to ensure the project is executed in compliance with terms and conditions
Participate in the development of new business proposals, ensuring compliance with terms and conditions.
Ensure compliance with the company’s policies, standards, and procedures
Prepare and review subcontracts in cooperation with Supply Chain and Procurement, insuring flow down of requirements
Prepare monthly project reports and make presentations at meetings
Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors and Customers
Assess and prepare claims from suppliers
Manage contract closeout procedures
Confer with counsel and leadership on items out of the ordinary or carrying significant risk
Support supply chain in supplier and vendor certification and compliance
Assist in debriefings, resolving disputes, claims, litigation and settlements
Ensure completeness of contract files and records.
Required Qualifications
BA/BS degree in contract management, business management, procurement, law or a related field preferred
A minimum of 5 years’ experience in any combination of the following areas: contracts, subcontracts or purchasing.
US Citizenship Required
Demonstrated experience in Project Contract Administration required
Ability to read, analyze, and interpret contractual and legal documents, financial reports and technical documents
Excellent verbal and written communication skills
Must possess excellent organizational skills, problem solving, and decision-making skills.
A working knowledge of federal government procurement procedures
Good understanding of Federal Acquisition Regulations, industrial standard operating procedures (SOPs) and occupational, industrial regulations and law
Ability to maintain integrity and confidentiality while working with purchasing information and other pertinent sensitive information.
Excellent computer skills is a must, including a variety of software applications; tracking/scheduling software and Microsoft Products
Time management, organization, and problem-solving skills
Detail oriented
Desirable Qualifications and Skills
Certified Professional Contract Manager (CPCM) certification desired
Knowledge of operations, program management, project management, product development, and procurement desired
Expertise working with cross-functional teams
Experience in aerospace preferred
Preferred familiar with ISO9001/AS9100
Advanced understanding of purchasing and supply chain procedures
Comprehensive Benefits & Perks:
Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.
Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.
Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.
Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.
Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.
Retirement Savings: 401(k) with a company match to support your financial future.
Paid Holidays: Enjoy 9 paid holidays throughout the year.
Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.
Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!
ESAero is an equal opportunity employer.
E-Verify participation required for employment.
Must present proof of authorization to work in the United States.
Must be able to pass background check.
Hiring Range: $75,000-$95,000 annual salary (DOE)
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