Vaco
Lead by Example:
Assist in maintaining all documents and files related to the accounts payable process Assist in maintaining the database of external vendors and bank accounts Process weekly inventory transactions and assist in month-end reporting Have knowledge of approved vendors and policies to avoid paying unauthorized invoices Build Lifelong Partnerships:
Foster good working relationships with vendors, co-workers, project managers, and other internal customers Act with Integrity:
Assist in managing all components of the accounts payable system accurately and timely, following established processes and internal controls Review invoices for accuracy, maintain vendor files, reconcile timesheets Ensure sales and use tax compliance and reporting Code invoice charges to the appropriate general ledger and job cost categories Process check runs according to payment terms and file paid invoices promptly Set up new vendors, including obtaining a W-9 before issuing payments Maintain W-9s electronically for ease of Form 1099 preparation after year-end Put People First:
Communicate necessary information to relevant parties within the accounting department, operating companies, and outside the organization Challenge the Ordinary:
Research discrepancies in payables data to ensure accuracy and adherence to procedures before processing, including purchase order and subcontract maintenance Create and monitor special schedules for various expense allocations Education and/or Work Experience Requirements:
Minimum of 3 years of experience in accounting or a related field Excellent attention to detail, time management, analytical, and recording skills Basic knowledge of sales and use tax Experience with MS Office Suite and computerized accounting programs Ability to work in a team environment and process a high volume of transactions Strong understanding of general ledger systems and accounts payable processing Previous accounts payable experience required Construction experience and ComputerEase experience are a plus Associates degree or higher in accounting or a related field is a plus Vaco by Highspring values diversity and encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans. #J-18808-Ljbffr
Assist in maintaining all documents and files related to the accounts payable process Assist in maintaining the database of external vendors and bank accounts Process weekly inventory transactions and assist in month-end reporting Have knowledge of approved vendors and policies to avoid paying unauthorized invoices Build Lifelong Partnerships:
Foster good working relationships with vendors, co-workers, project managers, and other internal customers Act with Integrity:
Assist in managing all components of the accounts payable system accurately and timely, following established processes and internal controls Review invoices for accuracy, maintain vendor files, reconcile timesheets Ensure sales and use tax compliance and reporting Code invoice charges to the appropriate general ledger and job cost categories Process check runs according to payment terms and file paid invoices promptly Set up new vendors, including obtaining a W-9 before issuing payments Maintain W-9s electronically for ease of Form 1099 preparation after year-end Put People First:
Communicate necessary information to relevant parties within the accounting department, operating companies, and outside the organization Challenge the Ordinary:
Research discrepancies in payables data to ensure accuracy and adherence to procedures before processing, including purchase order and subcontract maintenance Create and monitor special schedules for various expense allocations Education and/or Work Experience Requirements:
Minimum of 3 years of experience in accounting or a related field Excellent attention to detail, time management, analytical, and recording skills Basic knowledge of sales and use tax Experience with MS Office Suite and computerized accounting programs Ability to work in a team environment and process a high volume of transactions Strong understanding of general ledger systems and accounts payable processing Previous accounts payable experience required Construction experience and ComputerEase experience are a plus Associates degree or higher in accounting or a related field is a plus Vaco by Highspring values diversity and encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans. #J-18808-Ljbffr