City of Venice, FL
Accounts Payable/Procurement Specialist
City of Venice, FL, Venice, Florida, United States, 34292
Salary:
$52,645.68 - $76,861.10 Annually Location :
Venice, FL Job Type:
Full-Time Job Number:
2318 Department:
Finance Division:
Procurement Opening Date:
05/21/2025
Description Interviews have already been scheduled. Any applications received will be held and not screened by HR at this time.
Starting salary to commence at $52,645 except in extenuating circumstances.
General Statement of Job Performs a variety of procurement, administrative and financial functions for the City. City Expectations:
Certain essential city services are required to be maintained in any civil emergency. Depending upon the type of emergency, any and all employees may be activated as essential employees in the event of an emergency.
Duties & Responsibilities Specific Duties and Responsibilities Essential Functions:
Responds to inquiries and provides training, general information and assistance to departments in the procurement of materials and contractual services. Oversees all accounts payable transactions including processing and monitoring payments and expenditures. Accurately and legibly completes applicable reports, forms, and other required documentation. Maintains bid, vendor and accounts payable records. Conducts product/market research as required. Contributes to improving the operations and efficiency of all work processes to decrease turnaround times, streamline procedures, and provide quality customer service. Assists the Utility Billing Coordinator. Procures goods and services utilizing requests for proposals (RFP), invitations to bid (ITB), requests for qualifications (RFQ), and verbal quotes, in compliance with current state and local regulations and City policies.
Responsibilities
: Responsible for effective, efficient and accurate procurement, financial and administrative operations. Responsible in work to the Procurement Manager.
Minimum Qualifications Minimum Education and Training
High school graduate or GED and three (3) years of business-related experience to include two (2) years accounts payable experience. One (1) year procurement experience in the bid selection process is preferred. Certified Professional Public Buyer (CPPB) designation is also preferred. Minimum Qualifications and Standards Required
Skill Requirements
:
Thorough knowledge of and ability to interpret/apply City policies and regulations pertaining to all aspects of procurement and accounts payable processes. Ability to work independently of direct supervision and capable of sustaining regular and predictable attendance. Must be able to communicate in a clear, professional manner; understand and follow instructions; and complete all forms and reports legibly and accurately. Ability to prioritize and complete multiple tasks; handle the pressure of deadlines; and read, transpose and analyze numbers quickly and accurately. The ability to establish and maintain effective working relationships with vendors, sales representatives, co-workers, supervisors and the general public. Must possess a valid Florida driver's license free of any serious violations.
Requires a working knowledge of the current version of the Microsoft Office Professional software suite including proficiency with Word and Excel. Must have a basic understanding of the current version of the Microsoft Windows operating system. Familiarity with CentralSquare Software applications based on an iSeries system is preferred. Working knowledge of current versions of Internet browsers and Microsoft Outlook is also highly recommended. Ability to learn specific computer applications used in the Department.
Physical Requirements
:
Work is essentially sedentary with occasional walking, bending, lifting or minimal physical exertion. Requires finger and wrist dexterity and hand/eye coordination to perform keyboard functions. Reasonable accommodation will be considered for individuals with physical disabilities.
Supplemental Information Working Conditions
:
Works is primarily performed in an office environment but may be required to provide on-site assistance to all City departments as needed. Other
: It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions. Applicants (with the exception of current city employees) given a conditional offer of employment will be subjected to physical examination, drug, tobacco/nicotine screening, review of driver's license record, criminal background, and references from previous employers. The City of Venice values the service that veterans and their family members have given to our country and supports the hiring of returning service members and military spouses. Veterans' preference is available for certain service members, veterans, and family members. The City of Venice is an Equal Opportunity Employer and a Drug Free Workplace The City of Venice offers a complete benefits package to full-time employees including
voluntary
enrollment in:
Health Insurance (Employee, Employee +1 or Family) Dental Insurance (Employee, Employee +1 or Family) Vision Insurance (Employee or Family) FRS - Florida Retirement System Deferred Compensation Plan - 457b Flexible Spending Account Life Insurance (Employee, Spouse & Dependent Children) AND the following City
paid
benefits:
Accidental Death & Dismemberment Basic Life Insurance (1x employee's annual salary) EAP - Employee Assistance Program Short-term Disability Long-term Disability 11 Paid Holidays Vacation (8 hours/month, increases with tenure) Sick Leave (8 hours/month)
01
What is your highest level of completed education?
Did Not Graduate Highschool Highschool Graduate or Equalivent Some College, No Degree Associate's Degree Bachelor's Degree Master's Degree or Higher
02
If you possess a degree, what is your Major/Degree subject? Enter "N/A" if you do not have a college degree. 03
Do you possess a valid driver's license free of any serious violations?
Yes No
04
What is your Driver's License number? 05
How many years of professional experience do you have working in an office or business-related role? (Prior experience must be documented in your resume or work history.)
No prior experience Less than 1 full year 1 - 2 years experience 2 - 3 years experience 3 years or more
06
How many years of Accounts Payable (AP) experience do you have in a professional work environment? (Prior experience must be documented in your resume or work history.)
No prior experience 1 year or less More than 2 years
07
How many years of professional work experience do you have with bid selection related to the procurement process? (Prior experience is not required.)
No prior experience 1 year or less More than 2 years
08
Are you a current Certified Professional Public Buyer (CPPB)? (Certification not required)
Yes No
09
Which of the following describes your highest level of MS Excel proficiency?
I do not have enough skills to meet the definition of Basic level below. Basic Intermediate Advanced
10
Do you have past work experience with any of the software systems below? (Prior experience not required)
AS400 Central Square GovQA LaserFiche Navaline None of the Above
11
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Yes, I understand and agree No, I do not agree
Required Question
$52,645.68 - $76,861.10 Annually Location :
Venice, FL Job Type:
Full-Time Job Number:
2318 Department:
Finance Division:
Procurement Opening Date:
05/21/2025
Description Interviews have already been scheduled. Any applications received will be held and not screened by HR at this time.
Starting salary to commence at $52,645 except in extenuating circumstances.
General Statement of Job Performs a variety of procurement, administrative and financial functions for the City. City Expectations:
Certain essential city services are required to be maintained in any civil emergency. Depending upon the type of emergency, any and all employees may be activated as essential employees in the event of an emergency.
Duties & Responsibilities Specific Duties and Responsibilities Essential Functions:
Responds to inquiries and provides training, general information and assistance to departments in the procurement of materials and contractual services. Oversees all accounts payable transactions including processing and monitoring payments and expenditures. Accurately and legibly completes applicable reports, forms, and other required documentation. Maintains bid, vendor and accounts payable records. Conducts product/market research as required. Contributes to improving the operations and efficiency of all work processes to decrease turnaround times, streamline procedures, and provide quality customer service. Assists the Utility Billing Coordinator. Procures goods and services utilizing requests for proposals (RFP), invitations to bid (ITB), requests for qualifications (RFQ), and verbal quotes, in compliance with current state and local regulations and City policies.
Responsibilities
: Responsible for effective, efficient and accurate procurement, financial and administrative operations. Responsible in work to the Procurement Manager.
Minimum Qualifications Minimum Education and Training
High school graduate or GED and three (3) years of business-related experience to include two (2) years accounts payable experience. One (1) year procurement experience in the bid selection process is preferred. Certified Professional Public Buyer (CPPB) designation is also preferred. Minimum Qualifications and Standards Required
Skill Requirements
:
Thorough knowledge of and ability to interpret/apply City policies and regulations pertaining to all aspects of procurement and accounts payable processes. Ability to work independently of direct supervision and capable of sustaining regular and predictable attendance. Must be able to communicate in a clear, professional manner; understand and follow instructions; and complete all forms and reports legibly and accurately. Ability to prioritize and complete multiple tasks; handle the pressure of deadlines; and read, transpose and analyze numbers quickly and accurately. The ability to establish and maintain effective working relationships with vendors, sales representatives, co-workers, supervisors and the general public. Must possess a valid Florida driver's license free of any serious violations.
Requires a working knowledge of the current version of the Microsoft Office Professional software suite including proficiency with Word and Excel. Must have a basic understanding of the current version of the Microsoft Windows operating system. Familiarity with CentralSquare Software applications based on an iSeries system is preferred. Working knowledge of current versions of Internet browsers and Microsoft Outlook is also highly recommended. Ability to learn specific computer applications used in the Department.
Physical Requirements
:
Work is essentially sedentary with occasional walking, bending, lifting or minimal physical exertion. Requires finger and wrist dexterity and hand/eye coordination to perform keyboard functions. Reasonable accommodation will be considered for individuals with physical disabilities.
Supplemental Information Working Conditions
:
Works is primarily performed in an office environment but may be required to provide on-site assistance to all City departments as needed. Other
: It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions. Applicants (with the exception of current city employees) given a conditional offer of employment will be subjected to physical examination, drug, tobacco/nicotine screening, review of driver's license record, criminal background, and references from previous employers. The City of Venice values the service that veterans and their family members have given to our country and supports the hiring of returning service members and military spouses. Veterans' preference is available for certain service members, veterans, and family members. The City of Venice is an Equal Opportunity Employer and a Drug Free Workplace The City of Venice offers a complete benefits package to full-time employees including
voluntary
enrollment in:
Health Insurance (Employee, Employee +1 or Family) Dental Insurance (Employee, Employee +1 or Family) Vision Insurance (Employee or Family) FRS - Florida Retirement System Deferred Compensation Plan - 457b Flexible Spending Account Life Insurance (Employee, Spouse & Dependent Children) AND the following City
paid
benefits:
Accidental Death & Dismemberment Basic Life Insurance (1x employee's annual salary) EAP - Employee Assistance Program Short-term Disability Long-term Disability 11 Paid Holidays Vacation (8 hours/month, increases with tenure) Sick Leave (8 hours/month)
01
What is your highest level of completed education?
Did Not Graduate Highschool Highschool Graduate or Equalivent Some College, No Degree Associate's Degree Bachelor's Degree Master's Degree or Higher
02
If you possess a degree, what is your Major/Degree subject? Enter "N/A" if you do not have a college degree. 03
Do you possess a valid driver's license free of any serious violations?
Yes No
04
What is your Driver's License number? 05
How many years of professional experience do you have working in an office or business-related role? (Prior experience must be documented in your resume or work history.)
No prior experience Less than 1 full year 1 - 2 years experience 2 - 3 years experience 3 years or more
06
How many years of Accounts Payable (AP) experience do you have in a professional work environment? (Prior experience must be documented in your resume or work history.)
No prior experience 1 year or less More than 2 years
07
How many years of professional work experience do you have with bid selection related to the procurement process? (Prior experience is not required.)
No prior experience 1 year or less More than 2 years
08
Are you a current Certified Professional Public Buyer (CPPB)? (Certification not required)
Yes No
09
Which of the following describes your highest level of MS Excel proficiency?
I do not have enough skills to meet the definition of Basic level below. Basic Intermediate Advanced
10
Do you have past work experience with any of the software systems below? (Prior experience not required)
AS400 Central Square GovQA LaserFiche Navaline None of the Above
11
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Yes, I understand and agree No, I do not agree
Required Question